Human Resources Assistant

Reports To: Department of People and Culture Manager

Employment Status: Full time (80%FTE) 30 hours / week non-exempt

Schedule: Hybrid position requiring 3 days per week on-site

Benefits: Health, dental, and vision insurance, retirement savings, paid time off, Spirit Rock retreat benefits

Accepting Applications through 2/16

Job Summary

Spirit Rock Meditation Center is seeking a compassionate, highly detail-oriented, and organized Human Resources Assistant to join our People and Culture team. This role provides critical support to the Human Resources (HR) department, helping to ensure smooth daily operations, effective communication, and alignment with Spirit Rock’s core values. The HR Assistant will support administrative processes, employee engagement activities, recruitment, and onboarding, contributing to an inclusive, mindful, and supportive workplace culture.

Key Responsibilities

HR Administration

• Maintain and update employee records, ensuring accuracy and confidentiality.
• Assist with benefits administration, including invoice reconciliation and answering general inquiries.
• Manage HR-related documents, including processing employment verification and compliance paperwork, and departmental mail.
• Responsible for maintaining and updating department calendars
• Provide administrative support to the Director and Manager of People and Culture

Recruitment and Onboarding

• Set up hiring campaigns, post job openings, screen applicants, schedule and participate in interviews, and support hiring managers through recruitment.
• Coordinate onboarding communications, scheduling, and activities, ensuring a smooth and welcoming experience for new hires.
• Create, prepare, and track new hire documentation and orientation materials.

Employee Support and Engagement

• Act as the first point of contact for HR inquiries, providing accurate information and guiding staff to appropriate resources.
• Support employee engagement initiatives and wellness programs aligned with Spirit Rock’s mission and values.
• Assist with organizing and supporting Diversity, Equity, and Inclusion (DEI) activities in alignment with Spirit Rock’s commitment to a mindful and inclusive workplace.
• Support and coordinate employee celebrations and training.

Compliance and Reporting

• Maintain compliance with federal, state, and local employment laws and regulations.
• Assist in preparing reports and documentation for audits, surveys, and required filings.
• Monitor and ensure staff completion of required training.

Qualifications

Experience:

• Minimum of 1-2 years of experience in HR administration or a similar role; nonprofit experience is a plus.

Skills & Competencies:

• Strong organizational skills with the ability to manage multiple priorities.
• Highly detail-oriented
• Excellent interpersonal and communication skills, both written and verbal.
• High level of discretion, confidentiality, and emotional intelligence.
• Proficiency in Microsoft Office Suite; Google suite, Asana, and experience with HRIS and LMS software.
• An understanding of and commitment to diversity, equity, and inclusion principles.
• Ability to support a culture of mindfulness, respect, and open communication within the organization.

Personal Attributes:

• Alignment with Spirit Rock’s mission and values, including an interest in mindfulness and meditation practices.
• Compassionate and patient, with a genuine desire to support the well-being of staff and community members.
• Proactive and a strong team player.
• Sense of humor a strong plus

Physical Demands:

• The role involves working at a desk, using a computer, and performing tasks that require prolonged periods of sitting and some repetitive motions.
• Occasional lifting and carrying files, office supplies, or materials that may weigh up to 5 -15 pounds.
• The ability to read and review documents which may involve reading and reviewing detailed information for extended periods on screens and on paper.

Spirit Rock is an equal opportunity employer, and we place a high value on workforce diversity; qualified candidates who self-identify as a Person of Color and/or are part of the LGBTQIA+ community are encouraged to apply.

Spirit Rock Meditation Center participates in the E-Verify program, a web-based system through which employers electronically confirm employment eligibility.