Executive Assistant to the President and CEO

Organization Overview:

PathForward is a nonprofit organization dedicated to empowering adults experiencing homelessness in Arlington County. We provide services that offer stability, housing, medical care, and comprehensive support, transforming the lives of our community’s most vulnerable members. At PathForward, you’ll join a passionate team driven by innovation and impact.

Position Summary:

The Executive Assistant provides critical support to PathForward’s CEO, enabling the CEO to focus on advancing the organization’s strategic goals. This is more than just an administrative role—it's a dynamic, high-energy position that requires a tech-savvy, highly organized, and mission-driven professional. The ideal candidate will excel in a fast-paced environment, be proactive, and demonstrate an exceptional commitment to accuracy, professionalism, and ethical conduct.

How to Apply:

To be considered, ALL applicants must submit both a cover letter and resume. Applications without these documents will not be accepted. Visit our website to view current openings and apply at bit.ly/3U1MLAT. If you have any questions, please reach out to HR@pfva.org. No phone calls or other

inquiries will be accepted.

Key Responsibilities

Executive & Administrative Support:

• Serve as the strategic administrative partner to the CEO, managing day-to-day responsibilities such as scheduling, meeting coordination, and prioritization of inquiries. Ensure consistent attention to detail and accuracy when managing the CEO’s schedule and materials, anticipating potential issues before they arise.
• Support the CEO with administrative forms and employee recognition initiatives, including tracking birthdays, anniversaries, and maintaining board and staff lists. Ensure all relevant projects are completed in a timely and organized manner.

Calendar & Meeting Management:

• Oversee the CEO’s complex schedule, coordinating both internal and external engagements. Flawlessly manage all meeting logistics, ensuring that the CEO is well-prepared and all materials are organized and error-free. Be prepared to adapt quickly to shifting priorities and schedules.

Board Governance & Support:

• Manage all logistics for Board of Directors, Committee and Council meetings, including preparation of materials, agendas, and documentation. Ensure thorough and timely preparation for every meeting, with a focus on planning ahead to prevent last-minute challenges. Maintain Boardable (board management software) to ensure that all governance documents are up-to-date and easily accessible for smooth Board operations.

Communication Liaison:

• Act as the primary point of contact for the CEO, ensuring timely communication with internal and external stakeholders, including Board members, staff, donors, and community leaders. Maintain a high level of confidentiality and professionalism.

Technology & IT Coordination:

• Liaise with external IT vendors to address PathForward’s technology needs and assist internal staff with tech-related inquiries. Demonstrate strong proficiency with Microsoft Office, data management systems, and be ready to implement new tools as needed.

Project Management & Special Assignments:

• Support the CEO with various projects, including staff meetings, event planning, and reporting. Demonstrate initiative and a solutions-oriented approach, identifying and addressing challenges proactively. Manage all special projects with precision and thoroughness, meeting deadlines and organizational standards.

Senior Leaders Support:

• Support members of the Senior Leadership team with special projects as assigned by the CEO. This may include cross-departmental coordination, project management, and contributing to high-level initiatives.

Mission Engagement:

• Actively engage with PathForward’s mission, helping the CEO to further the organization’s goals through strategic partnerships and interactions with community stakeholders. Represent PathForward’s internal values of teamwork, integrity, diversity, and equity in every interaction.

Supervisory Responsibilities:

• None.

Qualifications

Seasoned Experience:

• Minimum of 3-5 years of experience as an Executive Assistant, ideally in a nonprofit or mission-driven organization. Demonstrated success supporting senior leadership or C-suite executives with a proven track record of attention to detail, organization, and follow-through.

Tech-Savvy:

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with board management software (e.g., Boardable) and project management tools a plus. The ability to quickly learn and master new technology platforms is critical for success in this role.

Governance Knowledge:

• Familiarity with nonprofit governance, particularly working with Boards of Directors, is preferred. The ability to ensure error-free preparation and coordination of board materials is essential.

Exceptional Organization & Flexibility:

• Ability to manage competing priorities in a fast-paced environment while maintaining meticulous attention to detail and a high standard of professionalism. Superior organizational skills and the capacity to remain calm under pressure are crucial.

Highly Ethical & Impact-Oriented:

• A deep commitment to ethical conduct, maintaining the highest standards of integrity and professionalism. A demonstrated commitment to confidentiality, reliability, and precision is required. Passionate about using your talents to make a tangible impact in the community.

Physical Requirements:

• Physically able to endure prolonged periods of walking, minimal sitting.
• Occasionally required to lift 30 lbs.

Why Join PathForward?

This is an unparalleled opportunity to work closely with a visionary leader who has transformed PathForward into a high-impact organization. The Executive Assistant will play a key role in advancing the mission, gaining exposure to innovative governance and strategic leadership. For someone eager to expand their skills, this position offers invaluable experience working alongside a dynamic CEO with expertise in governance, technology, and nonprofit management. The skills you will gain at PathForward will prepare you for growth within our organization while making a meaningful difference in the lives of those we serve.

If you are seeking purpose, growth, and the chance to contribute to a mission-driven team, we encourage you to apply.