Coordinator, Programming and External Relations

The Coordinator, Programming and External Relations works closely with and reports to the departmental Vice President and plays a vital role in CEP’s event and programming planning, the team’s administrative operations, and ongoing marketing and communications work. This is a fast-paced role which provides broad exposure and knowledge of many aspects of the organization’s work.

The Ideal Candidate

• You are a proven individual contributor who excels at both minding the important nitty-gritty details of a project and connecting the details to their broader purpose.
• You excel at completing tasks with high attention to detail, accuracy, timeliness, nuance, teamwork, empathy, creativity, and clarity. You have excellent organizational skills.
• You are an exceptional communicator, both in written and verbal communications. You have experience being a successful contributor and linchpin on projects and communicating effectively with external parties and VIPs.
• You love using technology effectively to advance a mission. You are not afraid of learning and using new software skillfully, bringing others alongside you as you do so.
• You are a genuinely wonderful colleague. You work well within a close-knit team as well as across other departments. You are conscientious, flexible, and adaptable. You are also excellent at managing up. Your highly positive attitude, shared commitment to excellence, and thoughtfulness are an asset to CEP.

Key Responsibilities

• Plan, coordinate and manage programming and external relations-related meetings on behalf of the team, including calendaring, scheduling, logistics, travel, and associated communications.
• Manage the team’s Asana calendar and biweekly meeting agendas; maintain team systems and processes in partnership with the Senior Manager. This includes providing and updating internal documentation regarding various team processes as needed.
• Work on a diverse range of projects pertaining to CEP’s work with external audiences, ranging from helping to plan and execute key aspects of CEP’s biennial conference for senior philanthropy leaders, to helping to maintain CEP’s website, and to running tech on Zoom webinars.
• Support production of external communications including but not limited to creating social media content, marketing upcoming events, and contributing to other written materials as needed, in partnership with our Content Strategist.
• Track and share audience engagement indicators data to enable the team’s ability to use data effectively to inform decision making.
• Manage and update our email marketing lists in Salesforce and Mailchimp; create and optimize contact lists to best reach the intended audience with our email marketing efforts.
• Actively contribute to team discussions and help develop CEP’s internal knowledge base and operations.
• Contribute to special cross-team projects as needed.

Requirements

• A bachelor’s degree and at least two years in a relevant role are required.
• Strong computer/technical skills; demonstrated proficiency in Microsoft Word, Excel, and Outlook.
• Strong preference for candidates with experience with:
  • Salesforce and Mailchimp or similar software
  • WordPress
  • Event planning
• Background and demonstrated interest in philanthropy and nonprofits a plus.

Benefits

Our nonprofit model is central to our identity: our bottom line is impact, not profit. Yet even as a nonprofit, we successfully compete for top talent across both the public and private sectors and offer competitive compensation and benefits, including:

• A commitment to pay parity and salary equity. The annual 2025 base salary for this position is $78,448. In addition, this role is eligible for a competitive Performance Based Incentive Compensation.
• Comprehensive health, vision, and dental insurance plans.
• Generous paid time off plan, including three weeks of annually accrued vacation, up to 15 holidays, plus an end-of-year break.
• 401(k) plan with a 1:1 Employer Match up to 5% of total compensation
• Generous annual personal professional development allowance.
• Health savings, flexible spending and dependent care tax free savings plans.
• Life insurance covered 100% by the organization.

We strive to balance in-person time with flexibility and the needs of each person, their team, and the larger organization. We believe culture, collaboration, communication, trust- and relationship-building, training, and certain kinds of creative work benefit from in-office interactions – and we believe that the flexibility of remote work also has many advantages. We expect staff to be in the office at least two days per week, and more frequently during new staff introduction periods to support a robust orientation. Everyone will enjoy the option to work fully remotely from anywhere four weeks per year.