Purchasing Specialist

About the Organization:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Position Summary:

The Purchasing Specialist is responsible for various purchasing-related duties including but not limited to source selection, vendor negotiation, vendor relationship management, small dollar procurement, car service and rentals, contract review and approval, and RFP assistance.

Major Responsibilities:

• Implements and maintains effective purchasing and expenditure practices in accordance with best practices. Performs purchasing-related functions and administers purchasing system. Provides support for the purchase order system (Coupa), assuming responsibility of training. Supports the purchasing of the goods and services function of the organization and related processes. Manages the contract approval process.
• Purchase order creation — Use E-Pro system to create PO’s. Small dollar purchasing — create or approve requisitions, place orders, follow up on delivery status.
• Maintain and upkeep all purchasing department files and training materials.
• Rental car reservations and monthly statement reconciliation and payment.
• Assist in the RFP processes including, preparing and issuing formal bid packages, conferring with departments to determine purchasing requests, and evaluating and negotiating proposals.
• Maintains working relationships with internal and external customers.
• Works closely with Accounts Payable to support processing invoices, the resolution of discrepancies, and the reconciliation of the American Express Virtual Cards.
• Responsible for maintaining an accurate and up-to-date report of open POs, ensuring that the appropriate documentation is obtained to authorize the purchase.
• Order and track orders for awards.
• Order and maintain Lion of Judah pins inventory and delivery.
• Contribute to team effort by accomplishing related results as needed. Set up meetings and coordinate with possible meeting attendees on behalf of the department. Traffic phone calls and emails to the purchasing department.
• Maintain professional and technical knowledge by attending educational workshops; review professional publications for best practices; establish personal networks; participate in professional societies.

Qualifications and Competencies:

• Strong organizational skills
• Friendly and enthusiastic
• Detail oriented and Professional
• Excellent attitude and a Team player
• Exceptional work ethic
• Candidate should be proficient in an E-Pro system- preferably Coupa
• Candidate should be proficient in Microsoft Word, Outlook, Excel, and PowerPoint
• Candidate should have prior Purchasing or Accounts Payable experience.

Salary Information:

The salary range for this role is $65,000 - $70,000 annually; commensurate with experience and qualifications listed above.

Great Perks. Because We Appreciate Great Employees.

TIME OFF

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

HYBRID MODEL

We’re operating on a hybrid work model: three set days in the office and two days remote. So enjoy the best of both worlds — the comforts of home and the energy of the office.

HEALTH CARE

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.

PLANNING FOR RETIREMENT

UJA employees can enroll in a pension plan and tax deferred annuity.

CAREER DEVELOPMENT

Classes, workshops, and compelling speakers will keep you at the top of your game.

COMMUNITY

We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)

SOME MORE (YES, MORE!)

We also offer a backup childcare program. And a commuter benefit plan. So, you can get to work and feel good about it.