Development Associate

The Fairfield Museum in Fairfield, CT seeks a part time (24 hours/ week) Development Associate to support fundraising activities and office administration, including record keeping, database management, website, and administrative support to the executive director. For a full position description, visit:

https://www.fairfieldhistory.org/employment-opportunities/

Reports To: Executive Director

Level: Part-Time, 24 hours / week, flexible hours.

General Duties:

Development Administration:

• Manage production and mailing of fundraising appeals, membership renewals, and program announcements.
• Assist with special event management.
• Maintain donor records in Neon One database.
• Coordinate donor communication, outreach, and acknowledgements.
• Help organize donor stewardship and recognition events.

Executive Assistance:

• Support the Executive Director in the preparation of materials for Board and committee meetings.
• Coordinate meeting schedules for Board and Executive Director.
• Take minutes during evening Board and committee meetings(approx. 10 times/year).

Office Administration:

• Work with Marketing Manager to update website content as needed through Wordpress site.
• Manage email inquiries.
• Manage central filings systems.
• Monitor and order office supplies.
• Assist with IT issues as they arise, and work with IT consultant to resolve issues.

Human Resources:

• Maintain HR records, including vacation, sick, and personal leave schedules.
• Administer with Executive Director benefit programs, including health, disability insurance, and 401K.

Job Requirements:

• College degree required as well as 2-3 years’ experience in non-profit fundraising or managing a small business office.
• Proficiency with MS Word, Excel, Outlook, Google Suite is required.
• Experience with donor databases, office technology, and event management preferred.
• Excellent written and verbal communication skills, as well as a good-humored, energetic, enthusiastic, and team-focused attitude are essential.
• All Fairfield Museum employees are required to undergo a criminal background check and be eligible to work in the US.

This is a part-time, 24 hour / week position requiring occasional evening and weekend hours. Compensation is $33-35 / hour with vacation, 401k and other benefits.

Physical Requirements:

Ability to lift and bend with boxes weighing up to 30 pounds; climb and reach on step stools and ladders.