Administrative and Operations Director 

Action in Montgomery (AIM) is hiring for an Administrative and Operations Director

WHY WORK FOR AIM?

Action In Montgomery trains and develops community leaders to act on issues of economic justice and racial equity, to hold elected and corporate officials accountable, and to build the people power to act together and win needed changes for our community. You will also have the opportunity to work with our sister organizations, ACT in Anne Arundel and PATH in Howard County.

OUR IMPACT ON COMMUNITIES: We have impacted tens of thousands of people by organizing people-power to shape education, housing, jobs, youth, racial equity and economic justice. We are a vehicle for community leaders to act together, giving them a seat at the table that shapes Maryland, and consequently, the national landscape.

OUR DEDICATED PEOPLE: Talented, visionary, dedicated and diverse team of leaders serve at AIM. We are driven and dedicated to building power for the people in our communities and we work hard. And we strive to do so with a sense of joy, humor, and balance. We all roll up our sleeves to pull our weight when tasks need to get done and collaborate on collective actions. This is a team made up of interesting, smart, passionate people who are deeply committed to one another’s growth.

OUR CONNECTIONS & CULTURE: We strive for a work culture of learning, growth, and development, so that everyone has an opportunity to work on projects that stretch them and are deeply meaningful to them. We are connected to a statewide, regional and national network of other like-minded organizations including the Washington Interfaith Network, Greater Cleveland Congregations, Greater Boston Interfaith Organization, and Common Ground in Milwaukee.

We are an equal opportunity employer. Black, Indigenous, and People of Color (BIPOC) are strongly encouraged to apply.

Job Description

AIM is a dynamic organization that helps deliver real change for people in their day to day lives. We are looking for an Administrative and Operations Director who can create and manage systems to run the internal aspects of the organization. This vital position will support the organization to find ways for us to use our staff and resources effectively and allow us to have a bigger impact in our community and state. We are looking for someone who can thrive working with a diverse team, and who can both see the big picture and manage the details needed to reach our goals. We are a growing organization with lots of opportunity for staff growth and development.

Key responsibilities:

• Manage Billing and Finances: Payroll, contract management, working with Board Treasurer and Accounting Firm.
• Grant management and reporting: Track grant deadlines, write first drafts of all grant proposals and reports, manage grant calendar and timelines.
• Some aspects of Board engagement, including: staffing board meetings, collecting reports from colleagues to include in board materials, creating and finalizing board materials, creating annual board meetings, sharing reports from meetings of board committees.
• Planning and organizing staff development with supervisory staff.
• Management of HR systems: Employee screening, onboarding, and personnel policies.
• Long range planning and scheduling for the organization’s priorities.
• Taking notes and sharing information in key strategy meetings for the organization
• Supervision of an administrative assistant.

What You Bring:

• Strong interpersonal skills to work with a diverse team of staff, leaders, and volunteers
• Skill with different computer software–Quickbooks, bill.com, Google file management, Microsoft Excel, aptitude to learn new software
• Strong writing and communication skills
• Ability to work independently
• Strong attention to detail and ability to manage multiple priorities at the same time
• Opportunity for team growth–we are a growing organization looking to hire additional administrative support (this position would supervise them), and to train and develop volunteers to help with the work
• Fluency in Spanish a strong plus

Compensation & Benefits:

• Salary is based on experience, starting at $60,000 for candidates with less than 2 years of relevant work experience and up to $90,000 for candidates with several years of relevant work experience.
• 40 to 45 hour work weeks including some evening and weekend commitments.
• 4 weeks of paid time off annually; additional paid holiday leave; compensatory time off options available.
• 403(b) retirement fund with 15% employer contributions and no match requirements after 12 months of employment.
• Up to $10,000 each year towards health insurance premiums, paid by AIM.
• Monthly stipend towards internet, phone; as well as gas mileage reimbursement for work-related travel by car.

Physical Demands

• Ability to use a computer for a majority of the work week.
• Ability to have multiple phone calls a day.
• Ability to do repetitive tasks as needed on a computer.

Work Environment

• This position is full time 40 to 45 hour work weeks including some evening and weekend commitments.
• This position is hybrid in Maryland with the expectation to come into the Takoma Park office and do meetings in Montgomery County Maryland at least once a week.

How to Apply:

Application Deadline: Applications will be reviewed on an ongoing basis with a priority deadline of Monday, January 20, 2025.

To apply, please submit your resume and cover letter via the Movement Talent Opportunity Board application portal by clicking the "Apply To This Job" button:

This position is open until filled; however, the posting/acceptance of applications may close at any time. Job descriptions do not cover or contain a comprehensive listing of every activity or responsibility that is required.