Events Production Specialist

SUMMARY:

The Boston Bar Association (BBA) is seeking a proactive, highly organized Events Production Specialist to oversee the planning, coordination, and execution of a robust calendar of events that bring together members, partners, and volunteer leaders. This includes several high-profile annual events, as well as several smaller programs, leadership gatherings, and off-site professional development events.

This role will report to the Director of Development & Corporate Relations and is ideal for a detail-driven, collaborative professional who can manage complex event logistics while assembling internal support teams and ensuring smooth execution across departments.

RESPONSIBILITIES:

For all events, the Events Production Specialist is responsible for building internal support teams, coordinating timelines across departments, and ensuring logistical components – from registration and nametags to collateral and guest services – are executed seamlessly.

Significant Events:

• Lead the planning and execution of signature annual events
• Oversee full production logistics: venue contracts and point of contact, vendor coordination, catering, A/V, run-of-show, printed materials, and on-site staffing
• Build and manage internal event support teams to handle registration, nametags, day-of logistics, and guest needs
• Manage event timelines, internal tasks, and production schedules
• Oversee creation and delivery of event materials, including programs, signage, branded items, and digital assets
• Track event budgets and vendor contracts
• Serve as staff liaison to related volunteer committees, coordinating meeting prep, schedules, tracking events revenue, and action items

Membership:

• Manage logistics for member engagement and leadership events
• Coordinate internal support and ensure registration, catering, venue, and materials are handled efficiently
• Manage event timelines and internal coordination across departments
• Track registration and work to increase promotion of programs and events as needed

Professional Development & Business Development Programs:

• Serve as the primary point of contact for venue coordination for off-site professional and business development events and programs
• Coordinate logistics for other large professional and business development programs as requested
• Manage production logistics, signage, room setup, and internal task management

QUALIFICATIONS

• Years of Experience: 4 (+)
• Specific Experience: 4-6 years of experience in event production, logistics, or program operations (nonprofit, legal, or association experience preferred)
• Project Management: Proven ability to manage complex, multi-stakeholder events with competing timelines. Ability to lead cross-departmental teams without direct authority and apply strong project management, interpersonal, and organizational skills to drive successful outcomes.
• General: Availability for occasional early mornings or evenings during events.