Event Registrar

Supervisor: Associate Secretary for Events

Supervisee/s: May supervise seasonal volunteers

Location: Anywhere in the United States with reliable internet access

Hours: Full time (35 hours/week) (5 days)

Compensation: $58k – $62k plus health, retirement and other benefits

Required Education: High school diploma or equivalent

Required Experience: 2-3 years in similar position/s, preferably with database management

Core Competencies of FGC Employees: Familiarity with the Quaker Faith, Anti-Racism, Project Management, Technology Skills, Self-Management, Writing

Core Competencies of Event Registrar: Decisiveness, Problem solving, Flexibility, Customer Service

Summary of Duties

The objective of the Event Registrar shall be to assist the Events Coordinator in the development and implementation of exemplary events for the Religious Society of Friends under the auspices of Friends General Conference. This shall be accomplished through the coordination of aspects of FGC’s major events, in coordination with many volunteers and their respective committees. As part of a Quaker organization, all staff actively support and participate in organizational meetings and activities.

Duties and Responsibilities

Major Events

• Create and maintain registration systems for all FGC events.
• Serve as primary registrar for major events.
• Ensure data entered into registration system is done according to documented practices.
• Support the execution of major FGC events such as an in-person Gathering, major online events, staff retreat, and annual governance sessions.
• Support the execution of FGC events such as retreats for Friends of Color, Spiritual Deepening events, Executive Committee meetings, and outreach events.
• Work collaboratively with other staff, event volunteers and committee members to build relationships that support long-term program success.
• Serve as manager and coordinator of an FGC office at major events.
• Provide supervision of volunteers at major events.

Administration

• Support the implementation FGC’s Pandemic Health and Safety Policy.
• Provide staff support to select committees and subcommittees related to major events as directed by supervisor.

Outreach, Visibility, and Spiritual Formation

• Maintain the Gathering and other events’ pages of the FGC website, including session and workshop pages.
• Support the development and distribution of promotional materials for events.

Travel

• Between fifteen and twenty percent (15% – 20%) of this position is spent traveling in support of FGC initiatives, including leadership at the FGC Gathering, Central Committee Annual Sessions, and attendance at a staff retreat; in-person attendance at volunteer committee meetings that are related to special events; as well as travel to Yearly Meetings and other Quaker events.

Other duties as assigned by supervisor.

Apply

Please read the position description in its entirety. Then, apply by completing the form below. Please answer each question completely and accurately.

Application Form

Applications are due by Monday, May 5, 2025, at 5:00pm Eastern. This position may close sooner if the number of applications received reaches FGC’s capacity.