Executive Assistant to the Managing Director

Job Description

Reports to: Managing Director

About you:

Incredibly organized and detail oriented, you plan the weekend trips away with your friends with spreadsheets and hourly itineraries weeks ahead of time. You thrive on an empty inbox and an organized calendar. You're the one your friends call when they need to organize a closet, figure out their health insurance, and tell their deepest secrets to. You are passionate about social justice and the movement for Palestinian liberation, and you know the right role for you is behind the scenes, making sure the right information gets to the right people. You can work on your own to get a project done from beginning to end with no mistakes. 

About us:

As the JVP family of organizations, we are growing, developing and mobilizing a powerful grassroots, multiracial base of Jews toward a future of Judaism beyond Zionism, Palestinian freedom and the end of Israeli apartheid and occupation.

About the role:

The Assistant to Managing Director provides administrative and project management support to the Managing Director, enhancing daily work flow and impact. This might look like: holding all the logistics for the annual JVP staff retreat, helping support a professional development series for JVP staff, building workflows in Asana, and making sure that everyone at JVP has the resources they need to do the work. 

Duties and responsibilities include:

• Project Management (50%)
  • Manages high-level organization-wide projects as identified and assigned by the Managing or Executive Director 
  • Create proposals for organization-wide projects as assigned, including research into vendors and estimated budgets. 
  • Other duties as assigned by the Managing Director.
• Data Entry and Records Management (30%)
  • Track, organize and maintain confidential personnel files
  • Collaborate as needed to produce and/or collect accurate data for reports and other actionable items for the Managing Director 
  • Support hiring processes and tracking potential candidates for open positions
  • Take meeting notes and allocate next steps with collaborators as needed.
• Event Planning (20%)
  • Plan in-person events for JVP staff and the directors tier as needed

Skills required:

• Detail oriented: Notices and fixes errors that others might overlook. Acknowledges mistakes and turns them into learning opportunities. Has a track record of leaving things better than they found them.
• Communication: Ability to communicate complex ideas in clear, concise terms (verbally and written). Able to research and present on varying kinds of information (from software to global events).Must have a commitment to confidentiality and ability to exercise absolute discretion.
• Project Management: Ability to prioritize competing projects and multi-task across a broad spectrum of collaborators, based in various office locations or working remotely, without sacrificing quality. Able to work independently in a fast-paced environment, with a proactive approach. Has, or can create, a system for keeping tasks from slipping through the cracks. Plans backwards to make deadlines. Asks for help when needed.
• Relational: Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
• Tech literacy: High level proficiency in Microsoft Office (Word, Excel, and PowerPoint), Asana, G-Suite (Gmail, Google Docs, Drive, and Calendar), Zoom, and social media platforms; Proficiency in or ability to quickly learn EveryAction database. Can learn new software quickly and competently
• Political Alignment: Demonstrated alignment with JVP and JVPA’s missions, and a strong investment in racial and social justice. Recognizes ways that race and other identities intersect in the work, especially within the Palestine movement and within Jewish communities.

Please note: As part of JVP’s commitment to equity and transparency, we have a no negotiation policy. Salary negotiations can introduce bias and perpetuate wage inequality.

As this is a confidential employee, this position is not a part of the JVP staff union. 

Our Job Application Process: 

We aim to be transparent and efficient in our hiring process. Each question you will be asked throughout our hiring process ties directly back to one of the skills and experiences listed above. In each stage, you will be asked to provide examples of these skills and experiences or how you would draw on your experience to handle a scenario commonly found at JVP. Our typical hiring process includes: 

• Job application: You will not be asked to submit a cover letter. Instead, the application consists of several questions related to the role you are applying for. Your answers will be assessed anonymously by the hiring committee, based on the skills outlined above. You may be required to upload a CV or resume. The hiring committee will not look at your CV/resume or any identifying information until you have been invited to a first round interview, and will make those initial decisions based on your answers to the initial set of questions. 
• 25 min video interview: usually with the hiring manager and staff members you would work with on a regular basis
• Written work assessment, responding to a scenario commonly found on the job.
• 50 min video interview: May be the same group of staff or a slightly larger group as the first interview 
• Reference check

Depending on logistics and scheduling, our hiring process generally takes about 4-5 weeks from the job closing to a job offer. We let candidates know after each step in the process, once we’ve made a decision, whether they are moving forward to the next stage or not, so candidates know the status of their application. 

People of color, Sephardi and/or Mizrahi applicants, people with disabilities, and transgender or gender non-conforming applicants strongly encouraged to apply.

Jewish Voice for Peace opposes anti-Jewish, anti-Muslim, and anti-Arab bigotry and oppression. JVP does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, sex, marital status, disability, or status as a U.S. veteran.

Benefits of working at JVP: 

• A four day, 32 hour work week
• Up to 16 accumulated vacation days per year
• Up to 12 sick days per year
• Paid time off for political education and anti-racist training
• 17 paid holidays (9 floating and 8 federal)
• Health, vision, and dental insurance with premiums currently paid by JVP, and 15% of family benefits to be paid by JVP
• A supplemental health fund for trans and gender nonconforming staff
• Bereavement, parental and medical leave
• Flexible Spending benefit
• 1% of salary paid into 401k by JVP

JVP is committed to providing flexible work arrangements that suit the needs of our staff. All our positions are remote and based in the United States.