Staff Accountant

The Staff Accountant is a critical member of the Alliance’s Finance Team, responsible for supporting the organization’s financial operations, ensuring accuracy in financial records, and contributing to overall fiscal health. This position handles day-to-day accounting transactions, financial reporting, and compliance tasks while assisting with more advanced accounting functions such as grant management, budget support, and year-end reconciliation. The role requires strong attention to detail, advanced technical and organizational skills, and the ability to work collaboratively across teams.

Specific Duties of the Position

• Process and review check and ACH payment requests from program staff, ensuring proper documentation and compliance with organizational policies.
• Manage and maintain the accounts payable ledger, including regular reconciliation.
• Communicate with vendors regarding invoices, payments, and discrepancies.
• Review, process, and reconcile corporate credit card transactions monthly.
• Train and assist staff with expense submissions and ensure compliance with organizational guidelines.
• Prepare monthly reconciliations for accounts payable, credit cards, and bank accounts.
• Support the Finance Director in completing monthly and year-end financial reconciliations.
• Assist with tracking expenditures to ensure compliance with restricted funding requirements.
• Work with admin and program staff to provide financial data for grant reporting and invoicing.
• Collaborate with the Finance Director in preparing annual budgets and forecasting, including gathering and analyzing financial data.
• Assist with the annual audit by preparing schedules, documentation, and addressing inquiries.
• Contribute to developing and implementing improved financial policies, systems, and procedures.
• Process expense allocations in conjunction with the Finance Director.
• Process bi-monthly payroll in conjunction with the HR Manager.
• Provide financial guidance and training to staff as needed.
• Help maintain accurate and organized financial records in compliance with retention policies.