Accounting Manager

For 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens, and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness.

STATEMENT OF THE JOB:

Under the general supervision of the CFO, the Accounting Manager performs and directs accounting functions. Accounting Manager contributes to the accounting and financial processes of the company by maintaining standards that ensure accurate financial reporting and control. The Accounting Manager implements, maintains and enforces accounting policies, procedures, and internal controls to ensure they are in compliance with Generally Accepted Accounting Procedures. Accounting Manager assists in coordinating annual GAAP audits and 990 preparations. Accounting Manager is responsible for analytical data, to ensure the integrity of the financial statements.

• Maintain accounting systems to ensure GAAP compliance, financial reporting, performance reporting, and financial viability.
• Assist with the development of policies, procedures, and training to support internal controls, quality assurance and effective fiscal operations.
• Compilation of data, for fiscal reports, including monthly, quarterly financial statements and year-end financial statements.
• Review journal entries, invoices etc. and reconcile accounts for the monthly, quarterly or annual closing
• Reconcile and review all financial information including but not limited to cash, AR, Prepaid Expenses, Fixed Assets, AP, Accruals, Advances, Revenue, Expenses, Balance Sheet and related costs.
• Tracking all expense accounts monthly for consistency and variances. Approving ACH/Wires and invoices in financial system
• Review banking transactions and maintain cash flow reports daily.
• Assist in the preparation of the budget and forecast for the upcoming fiscal year.
• Monitoring actual versus budgeted amounts on a monthly basis.
• Tracking Grant Income monthly, tying income to the P&L Statement and receivables to the Balance Sheet.
• Enter/Posting journals for New Grant and Foundation Income
• Receiving reports of CMS gift batches and credit card donations into development software system.
• Receiving of Open Pledges report from development team, and tie to Contributions Receivable
• Reclassing of Donation Income to proper Special Events Income line.
• Receiving Payroll Summary reports and booking payroll Journals Bi-Weekly.
• Making the monthly Fixed Assets/Depreciation and Right of Use amortizations journals.
• Presenting and preparing updated Financial Statements monthly and for quarterly Board Finance committee calls and Board Meetings.
• Interface with the external auditors and assist in the audit process and 990
• Work on all year end processes, accruals, yearend journals, in preparation for year-end audit activities.

Grant accounting:

• Overseeing grant invoicing on 10+ grants on a quarterly basis, with different grant contracts having different year ends depending on agency
• Creating invoices to funders to seek payment on expense-based contracts
• Creating grant invoices based on the GL activity (AP & payroll) after a quarterly close and submitting completed invoices to various Foundations, City, State and Gov agencies.
• Utilization of prior quarters grant invoices detailing prior period amounts billed, adding current amounts to be billed and tying to the remaining amount left to be billed in the next and future quarters
• Tracking each grant to keep on pace to meet 100% utilization by year end (i.e. should be 25% complete by end of Q1 submission, 50% by end of Q2…)
• Managing the budgets to ensure that expenses are allocated across grants such that CMS does not overbill any expenses
• Tracking if a grant budget may need a budget modification based on underage or overage of any GL line against the current grant budget, tracking quarterly
• Maintaining the GL on a quarterly basis to ensure all bills, accruals are entered timely for ease of quarterly grant invoicing
• Maintaining all backup for related AP, check stubs and Payrolls for ease in submitting to the various grant agencies
• Uploading all back up documentation for fiscal grant reporting to the various agencies per their specific guidelines and deadlines.
• Ensuring compliance with funders fiscal policies.
• In time, assisting in creating budgets for each grant/contract that requires a budget

General accounting:

• Full charge Accountant, entering AP, writing checks, processing wires, tracking and posting cash receipts
• Preparation of monthly, quarterly and year-end financial statements
• Oversight of all accounting functions including journal entries, AP, AR, banks reconciliations, intercompany transactions, fixed assets, payroll entries, month end and year end accruals.
• Workpaper analysis of all Balance Sheet accounts
• Tracking the cash accounts daily and weekly for upcoming Payroll related transfers and other cash requirements
• Reviewing banking transactions daily, being aware of daily cash inflows and outflows.
• Tracking expense accounts monthly for consistency, trends and variances
• Arranging quarterly financials against budgets and revised forecasts for quarterly finance committee calls and board meetings
• Preparation of workpapers for year end audit visits and communicating with auditors on a year-round basis
• Assisting in preliminary budgeting and forecasting processes for an upcoming fiscal year

QUALIFICATIONS:

• Bachelor’s Degree in Accounting, Finance, or Business Management.
• Five to seven years of progressive experience in fiscal and budgetary operations’ or a combination of education and work experience.
• Knowledge of Windows, Microsoft Excel, Word, Outlook
• Knowledge of Oracle NetSuite - cloud based accounting software
• Strong organizational, interpersonal, analytical, and communication skills; oral and written, required.
• Demonstrable track record of dependability and reliability including attendance and punctuality.
• Strong accounting software proficiency required.
• Must possess superior analytical skills in managing multiple projects.
• Must be self-motivated, able to motivate others and be part of a cohesive team.
• Ability to travel to multiple locations within the five boroughs as needed.
• Must be able to occasionally lift and/or move up to 10 pounds.

BENEFITS:

We offer competitive salary and excellent benefits including:

• Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)
• Medical
• Dental
• Vision
• Retirement Savings with Agency Match
• Transit
• Flexible Spending Account
• Life insurance
• Public Loan Forgiveness Qualified Employer
• Training Series and other additional voluntary benefits.

For more information on our organization, please visit our website at:

www.ccbq.org EOE/AA.

Apply online:

https://jobs.dayforcehcm.com/en-US/ccbq/CANDIDATEPORTAL/jobs/24482