Special Assistant to the President and Office Assistant

Position Title: Special Assistant to the President and Office Assistant

Reports to: Jeremy Ben-Ami, President, and Kate Press, Senior Vice President of Operations and Staff Engagement

Start Date: As Soon as Possible

Location: Washington, D.C.

Status: Full Time, Non-Exempt

About J Street

J Street organizes pro-Israel, pro-peace, pro-democracy Americans to promote US policies that embody our deeply held Jewish and democratic values and that help secure the State of Israel as a democratic homeland for the Jewish people. We believe that only a negotiated resolution agreed to by Israelis and Palestinians can meet the legitimate needs and national aspirations of both peoples. J Street focuses its work in three main areas: (1) Advocating and demonstrating support for pro-Israel, pro-peace, pro-democracy policies in Congress, the media and the Jewish community; (2) Endorsing and raising money for federal candidates who share J Street’s agenda; and (3) Educating the public and raising awareness of the Israeli-Palestinian conflict and the two-state solution.

About the Role

J Street is looking for a junior level motivated staffer with excellent organizational and prioritization skills to fill the role of Special Assistant to the President and Office Assistant. The position will act as the right hand to the President. You will be responsible for a wide-ranging portfolio of administrative responsibilities, supporting and gaining insight into the highest levels of J Street’s strategic work. The person in this role will need to be able to move quickly between tasks and have a positive, collected attitude. The ideal candidate will be able to exercise good judgment in a variety of settings and must be able to handle a wide variety of activities and confidential matters with discretion. As Office Assistant, your role will be to create and maintain a pleasant work environment, ensuring high levels of operational effectiveness and professionalism. This would be a great role for a recent graduate or someone who is new to the workforce.

Responsibilities

• Executive Support:
  • Manage the President’s calendar, protecting and managing his time and keeping him well informed of upcoming commitments and responsibilities
  • Staff the President during J Street’s in-person national events
  • Work with regional offices to schedule and plan travel for the President
  • Maintain schedule, agenda and notes for daily senior staff meetings and other meetings
  • Provide support for J Street’s Board of Directors, including scheduling, taking minutes and executing in-person Board meetings two times per year
  • Provide administrative support for the President as needed

• Office and Administrative Support
  • Ensure that J Street materials, office supplies, furniture, kitchen supplies and other office resources are stocked and available
  • Ensure kitchen is cleaned and maintained
  • Generally ensure smooth operation and professionalism of J Street’s national office
  • Provide calendaring support for the SVP of Operations and Staff Engagement
  • Oversee the meeting improvement team to ensure a positive meeting culture across the organization
  • Provide general administrative support for the Operations (Spine) team

Requirements

Must haves:

• Able to remain calm and professional in high-pressure situations
• Highly organized and detail-oriented
• Superior time management and problem-solving skills, with the ability to use or create systems to prioritize multiple tasks and manage projects to meet deadlines effectively
• Eager to work collaboratively in a fast-paced and team-oriented environment
• Strong interpersonal skills and emotional intelligence
• Excellent verbal and written communication skills
• Proficient in Google Workspace products
• A positive and problem-solving attitude
• A commitment to J Street’s pro-Israel/pro-peace mission

Nice to haves:

• Proficiency in MS Office and Excel