Program Associate Kaiser Permanente Center for Gun Violence Research and Education

The Health Alliance for Violence Intervention (HAVI) envisions a world where communities end violence and foster healing. Our mission is to reduce violence, particularly in communities of color, by advancing hospital-based violence intervention programs (HVIPs) and coordinated, community-led systems that heal trauma and promote equity.

HVIPs are rooted in the philosophy that violence is preventable, and that violent injury offers an opportunity to break cycles of violence. HVIPs integrate the expertise of violence prevention professionals (VPPs) with credibility and lived experience of violence. VPPs build rapport with violently injured individuals and offer pathways to safety and transformative healing. They use trauma-informed practices in the hospital emergency department or at the hospital bedside immediately after a violent injury occurs. After individuals are discharged from the hospital, VPPs continue to support them, collaborating closely with the medical staff and with community partners to provide comprehensive wraparound services.

HVIPs embrace a public health approach to violence prevention as they are grounded in data, which indicate that victims of violence are at elevated risk for re-injury and violence perpetration. This model has been the subject of numerous peer-reviewed studies indicating promising impact on injury recidivism, contact with the criminal legal system, and trauma symptoms. The HAVI is implementing Standards and Indicators for HVIPs nationally to ensure sustainability and fidelity to the model. HVIPs are now a recommended practice by the federal government.

The HAVI’s network has grown to hundreds of individuals, including physicians, nurses, social workers, therapists, violence prevention professionals, outreach workers, and researchers who are affiliated with 72 member programs in the U.S., Canada, England, and El Salvador. Our goal is to support the growth of HVIPs throughout the United States. Internally, the HAVI is structured in 4 divisions: Organizational Growth and Equity, Policy and Communications, Communities of Practice, and Data, Research, and Evaluation. Each division works to operationalize the HAVI’s mission and strategic plan to strengthen the community violence intervention (CVI) field.

The Kaiser Permanente Center for Gun Violence Research and Education is focused on building a public health response to the epidemic of gun violence, with attention to its disproportionate impact on communities of color. Coordinated in collaboration with the Health Alliance for Violence Intervention (HAVI), the center is pursuing a world free of gun violence, where impacted communities drive the meaningful change needed for a healthy and safe society.

Kaiser Permanente, the nation’s largest integrated, nonprofit health care provider, has been working to end gun violence for more than a decade. In recognition of the increasingly urgent need for solutions, the organization established the Center in 2022 and, in 2023, made a $25 million commitment to its expansion — marking the single-largest investment in gun violence research and education by the U.S. health care sector. The Center endeavors to transform the gun violence research and education field. Our funding supports efforts to discover and scale effective solutions to gun violence by uplifting the lived experiences and expertise of survivors and their communities. We fund groundbreaking and equitable gun violence research, clinical care delivery studies, and efforts designed to change narratives about gun violence causes and solutions.

The Kaiser Permanente Center leads efforts in four pillars: 1) research, 2) education, 3) community partnership, and 4) healthcare system implementation.

We seek candidates with a passion for violence intervention work and who understand the contributions our interdisciplinary communities play in advancing public health approaches to violence and research that transforms systems across the country.

The HAVI is a fiscally sponsored project of Health Resources in Action, Inc.

Health Resources in Action, Inc. (HRiA) is a non-profit organization working to improve and reimagine public health. We connect, consult, and collaborate to solve complex challenges of access and equity in our health and social systems. Together with our partners, clients, and collaborators, we create actionable solutions so that all people can thrive.

In 1957, The Medical Foundation (TMF) was created to primarily fund biomedical research in Massachusetts. Since then, we’ve been on a journey of evolution. We changed our name to Health Resources in Action (HRiA) to reflect our impact in the field of public health. Today, HRiA works with individuals, organizations, and communities to drive a policy and systems change approach to advance health and racial equity.

HRiA seeks sustainable solutions for complex problems using an anti-racist approach. We aim to be adaptable and flexible in meeting clients and partners where they are, offering our decades of knowledge and resources to collectively realize our dream of equitable, sustainable health for all. The foundation of this work is centered on our values:

• Health and racial equity by identifying and addressing the root causes of health inequities, intentionally working to shift narratives and power imbalances and disrupt all systems of oppression.
• Leading with heart by demonstrating our passionate commitment to our work, continuously challenging ourselves with humility and vulnerability while pursuing and holding ourselves accountable to our mission.
• Collaboration by intentionally and respectfully leading, partnering, and following to strengthen relationships, uplift different voices and build trust.
• Innovation by driving toward new strategies, questioning norms, and continuously learning and evolving to support the needs of our clients and communities.

HRiA offers exciting, engaging, and challenging employment opportunities for facilitators, trainers, researchers, analysts, policy specialists, grant managers, and more. People come to HRiA because of our commitment to advancing health equity and inspiring work; they stay for our wonderful clients, partners, and dedicated and dynamic staff. With our growing portfolio of high-impact work, person-centered policies, and generous benefits, our team continually invests in making HRiA a great place to work. Our diverse staff of over 270 people hail from 30+ states, with a homebase in Boston’s Chinatown neighborhood.

Position Description

The Program Associate, Kaiser Permanente Center for Gun Violence Research and Education (KP Center) is an exempt, remote, and full-time position that reports to the Senior Director of the KP Center. The salary range is between $60,000 - $65,000. based on experience and internal equity factors. Occasional national travel is expected for this position.

The successful candidate will be skilled in providing administrative assistance in a fast-paced environment. We seek an administrative professional who has demonstrated effectiveness in oral and written communication, scheduling, and creating systems and structures to coordinate a high volume of projects with multiple stakeholders. This position is vital in supporting the KP Center staff, including a Senior Director, Senior Grants Officer, and Manager.

HRiA offers strong benefits to its employees, including competitive salaries, health insurance, retirement plan, flexible summer hours, vacation starting at 4 weeks, 13 paid holidays, plus office closure time during the last week of December.

Benefits

HRiA offers the following benefits to its employees:

• Health insurance
• Retirement plan
• Flexible summer hours
• Vacation starting at 4 weeks
• 13 paid holidays, plus office closure time during the last week of December.

Duties & Responsibilities

Management

• Provide administrative support for the Center, including communications, scheduling, drafting, reviewing, and proofreading materials, arranging travel, ordering supplies and curating resources for projects, stakeholder engagement and staff development.
• Assist the Center team with scheduling, planning and implementing meetings, projects events and other activities.
• Manage the technology and materials development for in-person and virtual convenings.
• Organize and maintain the Center’s internal files and documents.
• Support grants management by coordinating the grantee onboarding process, grant payments, and collection of grantee progress reports.
• Facilitate outreach to individual grantees.
• Update and share resources with existing and prospective grantees
• Manage additional tasks, as assigned.

Project Work

• Schedule and facilitate calls, take meeting notes, develop agendas, and report on next steps and meeting outcomes.
• Provide responsive client management for funders, grant recipients, advisory board members, and other partners.
• Provide technical and administrative support for both virtual and in-person convenings and events.
• Conduct general research on gun violence prevention, adult education, and related topics as assigned.
• Participate in HAVI/HRiA committees, workgroups, and organization-wide events, as appropriate, and suggest improvements in processes.
• Provide administrative support to the Data, Research, and Evaluation Division as needed.
• Complete other duties as assigned.

Thought Leadership

• Participate in developing and supporting co-created spaces to meaningfully engage with the internal Center staff, stakeholders, and grantees.
• Identify best and promising practices for working in and developing relationships in virtual environments.

Business Development

• Assist with grant proposal and report writing and/or submission, as requested.

Candidate Qualifications

Expertise

• Organized, detail-oriented, and able to meet deadlines in a fast-paced environment
• Demonstrated ability to prioritize and coordinate multiple tasks and events simultaneously
• High level of engagement and self-motivation, with a demonstrated ability to commit to and follow through on projects and strong organizational skills and accuracy.
• Strong written, verbal, and interpersonal skills, including communicating by videoconference, phone, and/or in person with community members and organizational partners
• Able to work independently and as a part of a team
• Advanced Proficiency in Microsoft Office, especially Outlook, Excel, Word, Teams, OneNote, and PowerPoint
• High Proficiency in or capability of learning new software, including Zoom, Insightly (CRM), Grant Administration Software, and Adobe Acrobat
• Experience in event and meeting planning, coordination, and logistical support
• Excellent problem-solving, organizational, and critical-thinking skills
• Resourceful self-starter with a proven ability to perform under tight deadlines
• Flexibility and a sense of humor
• Ability to efficiently manage multiple tasks with accuracy and adapt to changing priorities

Organizational Values and Competencies

• Operates with a lens of equity, social justice, and trauma-informed approaches
• Demonstrated understanding of health and racial equity, the root causes of inequities, and racism as a public health crisis
• Commitment to advancing racial equity, demonstrated cultural humility, and celebration of and respect for diverse perspectives and lived experiences
• Strong written, verbal, and interpersonal skills in both virtual and in-person settings
• Ability to thrive in a collaborative team environment and to work independently and productively in a remote position
• Proactive, solution-oriented work style
• Growth mindset and ability to adapt to changing needs
• Flexibility and a sense of humor
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, Teams, PowerPoint, and SharePoint
• Ability to learn software programs, including Insightly (CRM), Asana, and other tools used by the organization

This description is intended to indicate the kinds of work duties required in this position. It is not intended to limit, or modify, any supervisor's rights to assign, direct, and contract work of staff under their supervision. The use of a particular illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.

Procedure for Candidacy

Apply online at https://hria.org/about/careers/.

HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

For more information about the organization visit http://www.hria.org and http://www.thehavi.org.