NGO Staff Accountant

Position Summary:

We are seeking a detail-oriented and motivated Staff Accountant to join our finance team. In this role, you will be responsible for accounting for significant volumes of cash transactions including both receivables and payables, ensuring accurate, timely and compliant vendor payments and prompt and accurate recording of cash receipts. The successful candidate must have an eye for detail, maintain meticulous records, and provide excellent customer service and support for US and regional country office teams.

This is a hybrid position based in our Washington, DC office. Ypu must be a legal resident of one of the the following states to be eligible for interview for this position: Georgia, Maryland, New York, North Carolina, Pennsylvania, Texas, or Virginia.)

Please provide a customized cover letter outlining your experience and interests that align with the requirements of this position, including two or three specific examples of how you met a challenge or improved a process relevant to this position.

Cash Receipts

• Process and record all receipts timely and accurately, ensuring proper allocation to funding sources and projects and period end reconciliations.
• Partner with colleagues in Business Development, Fundraising, Finance and Compliance to research and resolve discrepancies between multiple fundraising sources (checks, wires) and platforms (Every Action, Paypal, Classy, etal)
• Design and develop fundraising reports, extracting data for analysis and reconciliation.

Payment Processing:

• Initiate payments accurately and within terms, ensuring all payments comply with purchasing and procurement policies and procedures as well as vetting sources (OFAC, SAM, and others).
• Record payments accurately in accounting system (Sage Intacct) ensuring smooth and timely reconciliations.
• Find and implement efficiencies in payment processes, including bank feeds (uploading and downloading).
• Build and maintain positive vendor relationships, responding to vendor inquiries and resolving payment issues in a timely manner.
  • Build and maintain positive relationships with vendors.
• Reviewing supporting documentation for accuracy and completeness
• Ensuring expense data is entered into accounting system timely and accurately
• Timely follow up with employees to ensure timely processing of payments.

Payroll Processing:

• Maintain accurate employee records, including deductions for benefits, taxes, and other payroll items.
• Process payroll on a timely basis, ensuring accurate calculations and timely payments.
• Reconcile payroll reports and resolve discrepancies.
• Stay up-to-date on federal, state, and local tax laws and regulations to ensure compliance.
• Process payroll deductions for employee benefits, including 401(k), HSA, and other voluntary deductions.

Tax Compliance:

• Prepare and file various tax forms, including 1099s to ensure compliance with regulatory agencies.

Month-End Close:

• Assist with the month-end close process, including:
  • Preparing journal entries.
  • Preparing schedules and reports.

Audit Preparation:

• Assist with the preparation of audit schedules and documentation, including:
  • Organizing and maintaining supporting documents
  • Responding to auditor inquiries
  • Providing necessary information for the audit process

Qualifications:

• Bachelor’s degree in Accounting or related field.
• 3-5 years of INGO accounting experience is strongly preferred.
• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Experience with Sage Intacct or similar enterprise accounting software
• Proficient in Microsoft Excel/Google Sheets and the entire Office/Google suite.
• Excellent analytical, problem-solving, and communication skills.
• Ability to work both independently and as part of a team.