Personal Executive Assistant to the President - UNITE HERE

UNITE HERE seeks a high-level assistant to support General President Gwen Mills directly. Our union is at the forefront of battles for workers' rights, immigration reform, living wages, and quality jobs in many cities throughout North America. Recently elected as the first woman to serve as president in the union’s history, President Mills is a dynamic leader with an exceptional track record of winning for workers, and a powerful vision for growing the labor movement (read more about her here: https://unitehere.org/who-we-are/governance/gwen-mills).

UNITE HERE(www.unitehere.org) is a progressive, member-driven, union, dedicated to organizing workers in the hospitality industry to lift workplace standards in hotels, casinos, airports, and cafeterias across the United States and Canada. You will be part of a team that empowers workers - primarily women and people of color - in low-wage service sector jobs to achieve better wages, benefits, dignity, and rights at work.

Traveling frequently but based in Washington, D.C., the Personal Executive Assistant will also coordinate with UNITE HERE Political Director and serve some administrative functions as a designee of the President in the Washington, DC office. If you are a dedicated, thoughtful, and upbeat team player who enjoys supporting leaders to achieve their goals, you will love working with us in this role. Ideal candidates will possess strong administrative skills and have demonstrated experience as a personal assistant or personal executive assistant to the principal agent of a large organization.

As the Personal Executive Assistant to the President, your role will include (but is not limited to):

• Maintaining meeting schedules, answering and responding to incoming calls
• Coordinating complex travel itineraries and “road warrior” logistics
• Traveling with the President
• Handling confidential and non-routine information with sensitivity
• Assisting with document management, filing, expenses, etc.
• Managing some errands for the President (such as food runs, shopping, dry cleaning, etc.)
• Preparing the President for meetings by previewing agendas and securing necessary materials
• Taking notes and minutes in meetings and tracking action items
• Assisting with planning meetings, events, and worker actions
• Coordinating with UNITE HERE Political Director on event logistics in the Washington, D.C. office
• Supporting other administrative and logistics operations as directed by the President.

Candidates for this position must have:

• 2-5 years prior relevant work experience
• Proven ability to be flexible and adapt to rapid changes
• Exceptional organizational and time management skills
• Ability to travel 50-75% of the time
• Flexibility with scheduling and work hours
• Excellent verbal and written communication skills
• Exceptional interpersonal and teamwork skills
• Ability to use discretion and good judgement
• Proficiency with Excel, PowerPoint, Microsoft Outlook and Zoom
• Proven experience with taking initiative and being proactive while also coordinating closely with the principal and executing as part of a team.

Outstanding candidates will also have:

• Motivation to support worker organizing for economic justice
• Experience with or knowledge of labor unions or civil and/or immigrant rights activist experience
• Second language skills (Spanish preferred).

Location: UNITE HERE International Union, 901 K Street NW, Washington, D.C. 20001

Reports to: Gwen Mills, General President, UNITE HERE International Union

UNITE HERE is an equal opportunity employer and gives equal consideration to all applicants without regard to sex, age, race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity or gender expression.