Accounting Associate (Gifts and Payables)

Position Summary:

The Accounting Associate (Gifts and Payables) reports to the Controller and provides financial and accounting support as well as administrative support related to Finance operations. Primary functions include making bank deposits, gift accounting and acknowledgements, payables entry and payments, credit card expense management, and account reconciliations. Assists in ensuring accurate reporting and appropriate internal control procedures as required by law, generally accepted accounting principles (GAAP), donors, and the Board of Directors.

Essential Job Functions and Responsibilities:

Accounting

• Processes contributions: researches and enters gifts and constituents, produces donor acknowledgement letters
• Processes contributions of stock; communicates with staff, donors and/or brokers to obtain details
• Processes admin accounts payable: enters invoices, reconciles, prints and mails checks, prepares and files 1099’s
• Processes grants and scholarships payable; reconciles grant system to general ledger including negative cash analysis, prints and/or transmits checks, processes void checks
• Processes cash receipts, voids and grant refunds
• Assists with quarterly close and annual audit preparation

Administrative

• Prepares and delivers bank deposit daily or as needed
• Generates and distributes donor statements; responds to audit confirms
• Reconciles and enters company credit cards and employee expense reports
• Reconciles student aid reports and posts activity to general ledger; prepares default rate and bad debt analysis annually

Other

• Performs other duties as assigned

Essential Knowledge, Skills, and Attributes:

• Detailed understanding of donation process (not a requirement of applicants, but related/transferable work experience is preferred)
• Basic understanding of Generally Accepted Accounting Principles that apply to the non-profit industry (not a requirement of applicants, but related/transferable work experience is preferred)
• Ability to handle sensitive and confidential information with discretion and judgment
• Ability to work accurately, efficiently, and independently, as well as ability to work effectively within teams; attention to detail is essential
• Ability to analyze workflow to improve effectiveness and efficiency of operations while working within established internal controls
• Ability to work comfortably in a fast-paced environment and meet established deadlines, including the ability to organize and prioritize multiple tasks and projects
• Effective communication and writing skills, enabling work with a wide variety of internal and external customers in a professional manner
• Belief in the mission and purpose of the New Hampshire Charitable Foundation

Essential Qualifications:

• Degree in Accounting or Accounting certification, or equivalent combination of education and related work experience, and a minimum of 2 years of professional experience in a related or transferable field
• Strong computer skills in a variety of applications, including accounting systems, MS Office products (especially Excel), email, word processing, Internet, and database systems
• Valid driver’s license