Program Coordinator, USAID (hybrid) - (3737)

Job Description:

The Institute of International Education (IIE) is hiring a Program Coordinator for our USAID Programs. We invite you to join a team united by a single goal: to transform our interconnected world into a network of more peaceful and equitable societies. IIE’s team members share a belief that when education transcends borders, it opens minds, enabling people to go beyond building connections to solving problems together.

Learn more about IIE, our culture and commitment to DEIA here.

If you are a job seeker in need of an accommodation to navigate our careers site or apply for one of our jobs, please click here to learn more.

Job Summary:

This position will work with the USAID Team. The Institute for International Education (IIE) leverages the power of international education to support the work of the U.S. Agency for International Development (USAID) worldwide in scholarship and fellowship management, workforce development, university partnerships, and local capacity building. Through these programs, IIE works with USAID and local stakeholders to build the capacity of institutions and individuals to reach USAID’s country-specific development goals in the areas of Education, Economic Growth, and Democratic Governance. To support this work, the Program Coordinator will support the administrative and financial processes and inputs needed across IIE’s portfolio of USAID-funded projects.

Essential Functions:

• Interacts with other team members to arrange and schedule office and team meetings. Duties may include coordinating schedules, preparing meeting materials, setting up computer and A/V equipment, coordinating with IT help teams, note-taking and securing meeting space.
• Drafts and prepares standard office correspondence and other written materials/documents. Duties may include proofreading and editing standard office correspondence and other written materials/documents for spelling and grammar; creating summary reports on department/office activities and accomplishments; and copying and organizing documents that are dispersed internally.
• Provides finance, administrative, and logistical support to regionally diverse USAID portfolio of projects. Maintains accurate and detailed records.
• Administers payment requests and invoices. Duties include processing expense reports, scheduling payments, assisting with the creation of participant budgets, initiating payments to vendors and processing payments made to the office/department. Responsible for close tracking of invoices, payments, and related finance records. Provides updates to team on ongoing payment processes, notifies stakeholders of payments processed, and ensures up to date records available to relevant teams.
• Coordinates travel arrangements for participants on USAID-funded projects, while ensuring J1 visa regulation compliance. Books flights, hotels, ground transportation and conference registration for in-country arrival, re-entry workshops, and to return home. Supports the IIE team in administering orientation programs and re-entry workshops.
• Updates and maintains office databases, records and reports. Duties may include creation of reports for external and internal use, dissemination of resource data to team members, and providing research and programmatic support as necessary.
• Updates procedural documents and manuals related to finance, administration, and logistics.
• Provide coordination support for developing project newsletter content and monthly highlights, including communication with participants to set up interviews. Maintains and updates program website(s) by coordinating with colleagues regarding content. Responsible for complying with applicable contract and sponsor requirements and following all IIE policies and procedures. Performs other related duties and functions as assigned.

Job Requirements:

Education and Work Experience:

• Requires an associate's degree and at least two years of related work experience, or combination education and experience.

Required Knowledge, Skills and Abilities:

• Good organization skills with high attention to detail.
• Ability to work on and prioritize multiple tasks.
• Ability to work well under pressure and meet deadlines.
• Good written and verbal communication skills.
• Intermediate knowledge of Microsoft Office Suites.
• Ability to interact with all levels of team members and external contacts; sensitive to cultural differences when working with people from other cultures.
• Ability to exercise discretion on confidential matters and to demonstrate sound judgment in consulting with and keeping others informed.
• Familiarity with web-based, content management systems, virtual knowledge sharing platforms such as discussion forums.

Preferred Knowledge, Skills and Abilities:

• Experience in a professional office environment and experience living or studying abroad is preferred.

Salary and Benefits:

Salary Range: $53,847 - $60,093. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.

IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, professional development reimbursement program, retirement plans and a family medical leave benefits. Please visit our careers page for further details.

The Institute of International Education (“IIE”) has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above.

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.