Administrative and Operations Manager

Please see job description here and apply as directed: https://collaborationcouncil.org/wp-content/uploads/Collaboration-Council-Job-Description-Admin-and-Operations-Manager-4-8-25.pdf

Applications submitted directly through Idealist will not be considered.

Full-time Administrative and Operations Manager

Reports to: Director of Organizational Process and Efficacy

Supervises: n/a

Full-time: 37.5 hours per week, exempt

Salary: $70,000-$75,000 depending on experience, and generous benefits including health, dental, vision, 401K

POSITION SUMMARY

The Administrative and Operations Manager manages day-to-day operations by providing administrative and technical support to the managerial and program staff throughout the organization to help achieve the organization’s mission.

PRIMARY RESPONSIBILITIES

Supporting basic office operational needs:

• Troubleshoot problems and coordinate maintenance
• Liaise with IT and other vendors
• Liaise with Property Manager
• Process mail and route accordingly
• Order supplies and maintain equipment/supplies

Supporting events, staff retreats, etc.:

• Find and reserve venues
• Arrange for food
• Arrange for equipment as needed

Supporting Board of Directors:

• Liaise with board and board committees
• Provide logistical support for board meetings
• Represent organization as staff before County Executive’s Office of Montgomery County’s Boards, Committees, and Commissions

Fulfilling compliance requirements:

• Liaise with insurance companies
• Ensure compliance with SDAT, tax filings, SAM.gov etc.

Other duties to include:

• Reconcile credit card monthly
• Support proposal writing upon request
• Onboard new staff
• Draft thank you letters to funders
• And other duties as assigned

Working Conditions:

• Hybrid: In Rockville office 2-3 times per week/1-2 days may be remote as negotiated with supervisor.
• Occasional local travel is required.
• Though there is minimal lifting involved, the position may involve moving mail, boxes or supply materials.

REQUIREMENTS FOR THE POSITION

Skills and Abilities:

• MS Office and database software experience with demonstrated proficiency in managing database systems and adapting to new technologies
• Basic financial management skills (e.g. understand and track budgets, reconcile expense accounts)
• Familiarity with Montgomery County government and the nonprofit sector
• Familiarity with nonprofit board procedures and Robert’s Rules of Order
• 4-6 years experience working in an office
• Commitment to the mission and values of the Collaboration Council
• Excellent interpersonal skills including flexibility, collaboration, and transparent, respectful communication
• Excellent written and oral communication skills
• Ability to prioritize assignments and manage multiple assignments; highly organized and ability to problem solve independently

The position may be reassigned and responsibilities may be modified or changed at any time to fulfill organizational requirements.

To apply: Please send cover letter, resume, and references to HR@collaborationcouncil.org

Montgomery County Collaboration Council for Children, Youth, and Families is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.