Finance Restricted Funds & Grants Manager

Our Mission:

We advance the conservation of lands and waters in Maine to ensure ecological well-being and foster thriving communities.

We understand that as in nature, diversity builds resilience. We uphold a working culture where unique identities and experiences are welcomed and appreciated. Our team is empathetic, committed and collaborative. We seek employees that are not only capable and talented, but who care about supporting and respecting each other. We seek people who are interested in imagining creative solutions and continuous learning.

Position Overview:

The Finance Restricted Funds & Grants Manager provides technical accounting, budget and other administrative support for Program Managers, Grant Managers and the Development team under the direction of the Associate Director of Finance. Responsibilities include monitoring, analyzing and properly recording financial transactions for all forms of giving to include Individual, Foundational and Government awards. Tracking revenues and expenditures and preparing required internal and external financial reports.

Essential Job Functions:

• Manage all restricted funding activity ensuring an accurate & current status of unexpended and available funding sources
• Develop a thorough understanding of project operations, revenues, expenditures, and grant compliance requirements.
• Gain an appropriate understanding of grant language and agreements to set up and assist with the execution of grant documents and maintain a digital grant file archive through the life of the projects.
• Maintain a list of grants and a schedule of grant due dates and work with project managers to prepare the required financial reports and invoices on a timely basis.
• Work with managers to monitor and analyze project and program expenses to ensure alignment with grant requirements and budgets. Maintain close communication with managers and assist in quantifying and forecasting anticipated funding status.
• Ensure that grant revenues are properly recognized under the appropriate grants and programs in the accounting system in accordance with established budgets.
• Work with program staff and accounting staff on grant reconciliation and close out at project end, as well as conducting annual review of projects at fiscal year-end.
• Generate and submit monthly invoices to Government and other funding agencies and organizations.
• Review and apply payroll allocations to all projects and grants as required.
• Prepare monthly fringe and indirect allocation sets as needed by project.
• Assist in the preparation of Foundation and Government grant financial reports.
• Assist with subrecipient monitoring duties.
• Assist with audit preparations and Uniform Guidance audit requirements.
• Respond to questions from managers and staff across all departments.
• Prepare reclassifying journal entries as required.
• Provides additional backup to other finance staff as needed.
• Support Associate Director of Finance with special projects.
• Assures compliance with all applicable internal controls and trust policies & procedures.
• A hybrid approach to attendance at the workplace is required.
• Attendance may be required for periodic evening and weekend events throughout the year.

Education & Experience:

Bachelor’s degree in accounting or a related field, with 4 plus years of experience in a grant funded or not for profit environment.

Qualifications:

• Understanding of not-for-profit accounting principles, federal and private grants and Uniform Guidance regulations.
• Ability to research, analyze and interpret complex accounting data to prepare clear and concise financial reports to Managers, Grantors and other MCHT staff.
• Critical attention to detail and accuracy
• Ability to meet assigned deadlines
• Excellent organizational and multi-tasking skills with attention to detail and process improvements
• Ability to work independently and prioritize workload to ensure accurate and timely delivery of information
• Proven ability to work collaboratively and establish trust within the team and cross-departmentally
• Strong interpersonal, oral and written communication skills
• Strong technical ability to effectively operate computers and software necessary for assigned duties, including Microsoft Office Excel and Word.

Working Conditions & Physical Demands:

Work is performed in a normal office environment not subject to extremes of noise, temperature, odor, etc. Operates computer, printer, photocopier, and basic office equipment. Work requires extended sitting and repetitive motion in the use of computer, keyboard, and mouse. Occasional moderate to heavy lifting required. MCHT has offices in Topsham, Rockport, MDI and Whiting, Maine.

This is a permanent, full-time position with a generous benefits package including insurance, vacation and sick time, 14 paid holidays and a retirement plan. The annual starting salary range for this role is $70,000 to $80,000 and will depend upon experience.

To Apply: Please send your resume and a cover letter outlining your experience and passion for our mission to search@mcht.org by March 5, 2025. Please use “Grants Manager” in the subject line.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.

Maine Coast Heritage Trust is an equal opportunity employer dedicated to creating an inclusive culture where employees from diverse backgrounds can thrive and support our mission. We recruit, hire, train, promote, compensate, and administer all personnel actions without regard to race, color, religion, sex, sex stereotyping, gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, sexual orientation, genetic information, or any other status protected by applicable law.