Communications Coordintor

Position Title: Communications Coordinator (CC)

Employment Type: Full-time, Non-exempt

Supervisor: Director of Communications & Marketing (DCM)

Organizational Description: Founded in 1965, the American Occupational Therapy Foundation is the nation’s leading nonprofitinvesting in occupational therapy research and working to advance the science of the evidence- based practice to support people’s full participation in meaningful life activities.

Position Summary: Reporting to the Director of Communications & Marketing (DCM) and collaborating with internal teams,the Communications Coordinator supports the planning,creation and implementation of integrated marketing and communications initiatives.The role is both strategic and creative, contributing significantly to raising public awareness of AOTF mission, research programs, and initiatives.

PrimaryJob Responsibilities:

1. Maintain editorial calendar, collaborate with staff and partners to create content that shows the Foundations impact. Acts as a brand steward, ensuring consistency across all visual and written communications.
2. In collaboration with DCM, maintain website: update content (in collaboration with staff), track website analytics, liaison to website hosting company.
3. Manage emails, track results including open-rate and click-rate.
4. In collaboration with DCM, manage day-to-day activities on social media platforms (Instagram, Facebook LinkedIn, X, and YouTube).
5. Digital media: in collaboration with DCM, produce weekly email blasts; monthly Research Resources newsletter; proof quarterly honor society newsletter. Analyze results and adjust to optimize effectiveness.
6. Print media: in collaboration with DCM, produce annual report and a variety of brochures, flyers and signs.
7. Scan news for articles and topics of interest to AOTF stakeholders.
8. In collaboration with DCM, promote and support AOTF events including annual conference: website, email, social media, app; production of AOTF booth and signage;event program brochures, plus on-site support.
9. In collaboration with DCM and Scientific ProgramsOfficer (SPO), reviewsproposed program content, arranges rehearsal prep if needed, set up platformfor registration and production for events including webinars, follow-up with basic video editing as needed, manages archive and contacts in database.
10. In collaboration with DCM, optimize database learning and using best practices, maximize features to set up structures to ensure integrityand quality, particularly for proper segmentation.
11. Backup support and liaison to the editor and publisher of OTJR: Occupational Therapy Journal of Research.
12. Other duties as assigned, aligned with AOTF’s strategic objectives.

Education/Experience Required:

• • Bachelor’s degree (Digital Communications, Marketing, Journalism, and/or English) and/or equivalent 3+ years of relevantcommunications experience covering the breadth of work responsibilities listed above. This is not an entry-level position.
  • Excellent writing and editing skills.
  • Ability to function independently and proactively.
  • Proven project management skills, with the ability to prioritize competing tasks, manage campaign workflows and meet deadlines with minimal oversight.
  • Strong interpersonal and communications skills to effectively interact and collaborate with staff, board member, volunteers and engage and interact with other communitypartners.
  • Experience with HTML, content managementsystems.
  • Proficient in Office 365, Microsoft Office Suite; Constant Contact, Adobe Creative Suite (InDesign, Illustrator, Photoshop, Premiere,Express etc.), Canva, and Zoom.
  • Sound judgment and confidentiality.
  • Strong team player with ability to collaborate with staff.

Experience Preferred:

• • Hootsuite, Blackbaud and/or other CRM platforms.

Physical Demands:

• • Normal demands associated with an office environment.
  • Ability to work on a computer for prolonged periods.

Working Conditions: This position is a full-time, non-exempt position. Positionwill be in-person and based at the AOTFheadquarters in Rockville, MD. This is NOT a remote position. Position may be eligible for remote work one day per week after 60-day introductory period. May be required to travel and work some evenings and/or weekends. The salary range is $60 - $65K depending on qualifications.

Benefits Include: Medical and dental insurance, HSA, 401K employermatch, local transportation parking subsidy, paid leave (vacation, sick leave, 12 holidays and other paid time off), office building free gym access.

Application Instructions: If you are interested and qualified, please send: (1) a cover letter summarizing qualifications, (2) resume, (3) salary requirements, and (4) contact information for three persons with current knowledge of your character and qualifications to AOTF at HRDept@aotf.org. No phone calls please.Review of applications will begin immediately and continue until the position is filled. Applicants to be given further consideration and who have submitted requested information will be contacted.

AOTF is committed to equal employment opportunity and does not discriminate on the basis of age, disability status, race, gender, nationality, ethnicity, sexual orientation, or religion in its hiring practices. Individuals with disabilities, veterans, LGBTQ+, women and minorities are encouraged to apply. AOTF complies fully with the employment laws of the State of Maryland and subscribes to best practices as an at-will, non-profit employer.