Assistant for College Advising/Coordinator of Testing

The Brearley School, an independent girls’ school serving over 770 students K-12, welcomes candidates for an Assistant for College Advising/Coordinator of Testing.

The Assistant for College Advising/Coordinator of Testing, a full-time 12-month position, will play a key role in managing the daily administrative operations in the College Advising department. Working in a fast-paced, highly collaborative environment and reporting to the Director and Associate Director of College Advising, the Assistant will focus on supporting and executing the business of the office, with a particular focus on assisting with communication to colleges and universities, parents, students, and school personnel. The position is also responsible for working with the Upper School Office, including administering and proctoring Upper School extra time and make-up testing, as well as assisting the Upper School Office in various projects. The anticipated start date is August 2025.

We invite interested candidates to apply for this position by completing an application and uploading a cover letter and resume on Brearley’s career page.

Responsibilities include:

Communication assistance

• Produce and edit correspondence to parents, students and other community members
• Draft a weekly email update for seniors in the fall and winter
• Edit and proofread letters of recommendation for seniors
• Proofread emails, letters and other documents
• Maintain junior/senior seminar portals and college advising webpage
• Office management
• Serve as scheduler for the Director and Associate Director of College Advising and the Assistant Head of Upper School Student Life; greet students, parents and visitors
• Organize and schedule 80+ college rep visits a year; greet visitors and ensure a productive and positive visit

Records management

• Update student records in conjunction with the school registrar
• Maintain college office records (computer and paper files)
• Organize the process of school recommendation writing
• Submit documents to colleges, including transcripts and letters of recommendation and manage all aspects of “Naviance,” our college admission software system. Prior experience with Naviance is not necessary.
• Assist the Upper School office with record keeping related to attendance

Upper School support

• Organize logistics for a variety of special events, including parent nights and speakers
• Support the School’s AP and PSAT exam administration as well as any school-based SAT testing
• As Upper School Testing Coordinator
• Oversee, schedule and proctor make-up and extra time testing in the Upper School
• Communicate protocols to students and faculty, safeguard tests, organize and process relevant paperwork and maintain statistics
• Other duties and projects as assigned by the Head of Upper School Student Life, including the facilitation of Upper School events especially related to the senior class; chaperoning occasional overnight trips.

Qualifications

• A bachelor’s degree is preferred.
• We seek someone who can maintain a high degree of confidentiality, is well-organized, and pays extreme attention to detail.
• Discretion and a commitment to Brearley's core values are paramount.
• Strong written and verbal communication skills are essential.
• Applicants should have a working knowledge of Google Workspace.

Salary

This position is non-exempt, and the annual salary ranges from $63,000 to $67,000.

About the School

Founded in 1884, the school is a center of intellectual exuberance, attracting students from across and beyond New York City. Our mission has long combined outstanding academics with an insistence on a larger purpose: to cultivate in our students a commitment to the greater good. In pursuit of this goal, we actively strive to build, nurture and sustain a diverse faculty and student body. We are committed to creating an inclusive, equitable and antiracist school community, and we expect our faculty, staff, students, parents, and trustees to pursue meaningful change through deliberate and measurable actions.

The Brearley School is an equal employment opportunity employer committed to hiring exceptional, dedicated teachers of diverse backgrounds. We consider qualified individuals for employment with the School regardless of race, color, religion, national origin, sex, age, disability or any other state or federally-protected classification.