Adminstrative Manager - Boston Women's Workforce Council

Administrative Manager, Boston Women’s Workforce Council (BWWC)

Organization Background

The Boston Women’s Workforce Council (BWWC) facilitates a public-private partnership between the Boston Mayor’s office and Boston-area employers to make sure women, and particularly women of color, are both advanced and paid equitably.

Over 200 employers have signed the 100% Talent Compact pledging to:

• seek gender equality in their firms
• share best practices with other Compact Signers by attending quarterly briefing sessions
• contribute their payroll data confidentially every two years to the BWWC Wage Gap Measurement effort so that we can report a community snapshot of progress made in closing the gaps
• provide funding for the Council’s operations

The BWWC is housed at Boston University which acts as the organization’s fiscal agent, allowing all membership dues to be tax deductible. All BU benefits, therefore, are available to employees of the BWWC and include health and dental care, 401K contributions and tuition reimbursement among others

Job Description

The Administrative Manager is responsible for supporting the team in all operational aspects of the organization.

Responsibilities and Duties

• Systems Maintenance, Improvements and Records Retention
  1. Maintain and enhance all systems that support BWWC operations, including outsourced IT, Google Suite for email and calendars and all Microsoft Office products, Salesforce and Square Space
• Financial Management
  1. Responsible for keeping budget updated
  2. Partner with financial manager to make sure revenue and expenses are recorded correctly
  3. Coordinate with BU Gifts office for correct allocation of funds, weekly budget reconciliations
  4. Manage vendors’ estimates and invoices
  5. Keeping ED informed of any issues and supporting overall financial management of the organization
• Project Management
  1. Manage all functional aspects of the BWWC’s biggest program, biennial data collection
  2. Lead production of the annual report, including building all timelines, holding stakeholders to deadlines and managing printing and mailing of the document
  3. Coordinate all meetings with both internal and external partners, including preparing high visibility presentation deck for all team members
  4. Manage outsourced IT vendor
• Event Support
  1. Act as key point person for all BU logistics as well as other vendors
  2. Support both Director of Strategic Engagement and outside resource on execution of all events
• Special Projects, as needed

This position reports to the Director of Strategic Engagement with a dotted line to Executive Director on financial management.

Qualifications

• Bachelor’s degree and 3-5 years of relevant experience in managing administrative duties in an office environment as well as managing projects on their own
• Demonstrated expertise in Microsoft Office (especially PowerPoint, Excel, and Word), Salesforce, Google Suite for Business, Square Space website management software and Constant Contact
• Proven ability in financial management, including budgeting and weekly financial reconciliations
• Experience coordinating meetings and keeping team calendars up to date
• Excellent organizational skills
• Superior attention to detail
• Comfortable multi-tasking and being flexible when priorities shift
• Effective communicator in both writing and orally

Job Location

Office is located at Boston University’s Boston Campus. Position can be hybrid with 3 days a week in office.

Salary Range

$55K to $65K, depending on experience

How to Apply

All applications should include a cover letter and be submitted to team@thebwwc.org. Please include "Administrative Manager Application" in the subject line.

The BWWC is committed to a policy of providing equal employment opportunities for all and does not discriminate on race, color, ethnic origin, creed or religion, gender identity, sexual orientation, marital status, age, veteran status or physical or mental disability. We encourage applications from all those interested and qualified.