Administrative Assistant/Assistant to the Vice Presidents

The American Association of Colleges and Universities (AAC&U) is a global membership organization dedicated to advancing the vitality and democratic purposes of undergraduate liberal education. Through our programs and events, publications and research, public advocacy and campus-based projects, AAC&U serves as a catalyst and facilitator for innovations that improve educational quality and equity and that support the success of all students. In addition to accredited public and private, two-year and four-year colleges and universities and state higher education systems and agencies throughout the United States, our membership includes degree-granting higher education institutions in more than twenty-five countries as well as other organizations and individuals. To learn more, visit www.aacu.org.

DUTIES AND RESPONSIBILITIES

These tasks include, but are not limited to:

• Conducting the general business of OCPDI
• Corresponding by email and phone with internal AAC&U staff and external members and affiliates
• Coordinating travel and managing calendar assignments for the Vice Presidents, and others, as assigned
• Organizing calendar for OCPDI meetings
• Developing and maintaining spreadsheets and data entry for contacts, programs, and projects
• Preparing letters, PPT presentations, and other written and visual materials as needed
• Editing programs, brochures, letters, and other written materials
• Support the development and maintenance of OCPDI web pages
• Preparing and handling mailings
• Processing expense reimbursements and bills
• Managing specified budget records, conference calls, and webinars
• Maintaining and organizing OCPDI electronic files and supplies
• Collaborating with other OCPDI staff and internal offices on the logistics and program for institutes and conferences led by OCPDI
• Other duties as assigned

REQUIRED SKILLS/EXPERIENCE

• Bachelor’s degree. Master’s degree preferred
• 2-3 years of work experience is required (preferably in the higher education sector)
• Excellent organizational, oral and written communication, and editing skills
• Strong computer skills, including MS Office suite
• Database management skills, including familiarity with Access and Excel
• Outstanding attention to detail, with an understanding of larger contexts
• Experience working with diverse populations
• Dependability, flexibility, and strict confidentiality
• Ability to work both collaboratively, as a member of a team, and independently to accomplish goals
• Effective time management skills; ability to balance and set priorities among many tasks and meet deadlines
• Interest in higher education issues, particularly related to teaching and learning and student success
• Willingness to learn new skills to meet the evolving needs of the office
• Adept at communicating
• Self-directed ability to thrive in a fast-paced advocacy organization at the center of higher education reform

DESIRED SKILLS/EXPERIENCE

• Working knowledge of webpage design programs

This role is based is a hybrid position. A reasonable rate of compensation for this position is between $55,000-65,000. The position is full-time and based in Washington, DC. Excellent benefits. Please submit a letter of interest with salary requirements and résumé to openings@aacu.org, Box OFA, 1818 R Street, NW, Washington, DC 20009. Review of applications will begin on October 23, 2024.

AAC&U believes that a broadly diverse staff is critical to achieving excellence as a national higher education association. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool. We are fully committed to equal employment opportunity and compliance with the full range of fair employment practices and nondiscrimination laws.