Programs and Events Coordinator

Position: Programs and Events Coordinator

Location: Any state/location

Reports to: Director of Policy and Programs

Status: Full-Time

Salary: 82,590- $89,090

POSITION SUMMARY:

Transgender Law Center’s Programs and Events Coordinator will ensure the seamless planning and execution of events, meetings, and community gatherings that bring together TLC staff, community leaders, and partners in the movement for transgender liberation. We are seeking an energetic and mission-driven professional to coordinate in-person and virtual gatherings and other programmatic activities and provide ongoing administrative support to the Director of Policy and Programs.

Working with staff and community partners nationwide, this person must navigate unique logistical needs while balancing multiple tasks with patience and follow-through. This role requires strong attention to detail, creative thinking, and problem-solving skills, along with the ability to maintain confidentiality and composure. The ideal candidate thrives in a fast-paced environment and is dedicated to coordinating gatherings that prioritize accessibility, safety, and community care for BIPOC trans and disabled people.

RESPONSIBILITIES:

• Provide administrative support to Director of Policy and Programs, such as managing reimbursements, stipends, and other administrative requirements as needed.
• Plan and execute all logistical aspects of in-person and virtual events, meetings, and gatherings, such as booking flights and other transportation, arranging lodging, securing venues, coordinating virtual spaces, and overseeing vendor relationships.
• Assess locale accessibility and safety, prioritizing the needs of BIPOC trans and disabled attendees, such as evaluating accessibility of lodging, identifying local safety risks (e.g., political climate and anti-trans policies), and collaborating with community partners to develop anti-carceral safety plans.
• Develop and maintain timelines and logistical checklists to ensure smooth execution of all events, meetings, and gatherings.
• Implement accessibility best practices in event planning, such as physical, sensory, and language access accommodations.
• Provide on-site and virtual support, troubleshooting issues in real time and ensuring a seamless experience for all staff, community members, and other attendees.
• Track and manage event-related budgets, invoices, and expense reports.
• Provide ongoing logistics support for other TLC staff travel as needed, such as booking flights and other travel arrangements.
• Participate in weekly and monthly TLC Programs and staff meetings.

QUALIFICATIONS & REQUIREMENTS:

• Demonstrated experience in person and virtual event planning and logistics coordination, prioritizing accessibility and inclusion for trans and gender diverse communities, particularly Black and Indigenous people, migrants, disabled and Deaf people, or rural communities in the Midwest and/or the South.
• Knowledge of best practices for virtual event coordination and experience in supporting partners with platforms like Zoom, Google Meet, or webinar tools.
• Experience with online expense management platforms, including coordinating expense reimbursements with staff, community members, and other partners.
• Experience working with communities in crisis and the ability to maintain strong professional boundaries while offering thoughtful, trauma-informed support.
• Ability to self-motivate, self-direct, and manage multiple projects simultaneously, as well as a commitment to collaborative teamwork.
• Strong attention to detail and ability to manage complex logistics with care and follow-through.
• Ability to travel nationally, including occasional weekends and evenings as needed.
• Proficiency in a language other than English.

BENEFITS:

• Medical/dental/vision (TLC covers 100% of premiums for employees, 75% for dependents)
• Employer-funded Health Reimbursement Account (currently $2,000 per year)
• Optional employee-funded Flexible Spending Account
• Employee Assistance Fund that can grant financial assistance for certain qualifying disasters and personal hardships
• Short-term and long-term disability insurance
• 3 weeks of sick leave
• 19 days vacation (24 after 3 years’ employment) and 12 holidays
• Flexible Friday schedule with organization-wide ‘no internal meetings’ practice
• Organizational ‘slowdown’ in winter and summer
• Two-weeks paid time off in the summer and 2 weeks paid time off at the end of the year (separate from employee vacation time)
• 2-month paid sabbatical program available after 5 years’ employment
• Retirement plan with partial organizational matching
• Indemnity insurance for critical illness, hospital confinement, and accidents
• Professional development & coaching
• Office setup, phone and internet reimbursement (if working from home)
• Additional mental health, budgeting, travel, and pet benefits

EQUAL OPPORTUNITY EMPLOYER

Transgender Law Center is proud to be an affirmative action employer. All interested individuals, including Black, indigenous, and other people of color; women and femmes; people with disabilities; and people who are transgender, intersex, lesbian, gay, bisexual, or queer are particularly urged to apply. For more information about Transgender Law Center please visit our website: www.transgenderlawcenter.org