Office Manager

About Panthera Corporation

Panthera is the only organization in the world that is devoted exclusively to the conservation of the world’s 40 wild cat species and their ecosystems. Utilizing the expertise of the world’s premier cat biologists, Panthera develops and implements global strategies for the most imperiled species. Representing the most comprehensive effort of its kind, Panthera partners with local and international NGOs, scientific institutions, local communities, governments around the globe, and citizens who want to help ensure a future for wild cats. Panthera Corporation consists of Panthera Corporation- USA and several foreign legal entities and foreign branch offices. For more on Panthera, visit www.panthera.org.

Position Title: Office Manager

Reports to: Country Director, Honduras

Panthera Division: Conservation Action

Geographic Scope: Honduras

Duty Station: Honduras

Position Type: Consultant

Overview

The Office Manager is responsible for ensuring that the implementation of the country program activity is completed efficiently and effectively within the scope of contract, funding, and time frame. As well as making sure the office complies with all matters related to accounting, financial, taxes and employment laws. This involves communicating with local and international partners, donors and team members to ensure operation of daily project activities, data collection and management.

Responsibilities & Duties

• Work closely with Country Director and projects coordinators to plan for activities including surveys, workshop, events and other collaboration with partners.
• Develop new projects, collaboration and draft project proposals for grants and funding opportunities, with consideration of the strategic goals of Panthera and the jaguar program
• Manage contract milestone and reporting deadlines, to ensure program activities are completed effectively and efficiently.
• Financial Management, including preparation of monthly financial reports, donor reports and other required financial reports to government agencies
• Manages local bank account, prepare wire request, invoices to donors, and track office expenditures and income.
• Prepare office budgets, and control expenditure to ensure budget efficiency.
• Organize meetings, coordinate events, conferences, and workshops.
• Ensure office operation and provide project implementation support by ensuring availability of staff member, supplies, lodging, equipment, transportation, and funds. Also includes inventorying, safeguarding, maintaining of important equipment and other company properties in workable conditions, purchasing of equipment and supplies required for operation and contact suppliers for purchases, arranging shipping, etc.
• Support HR function by arranging interviews, job descriptions, advertisement, selection of new staff, processing onboarding/exit requests, ensuring task handover, maintaining personnel records, preparing employment letter, processing leave of absence requests, etc.
• Support emergency response for staff and field personals.
• Support payroll function by providing necessary information and processing wire transfer to Payroll Company.
• Communicate with partners to provide support in collaborating projects.
• Keeping records of past financials, presentation, reports, publications, media and promotional materials, etc.
• Apply for entity’s legal status, produce reports, annual renewal application and other legal documents for governmental agencies to maintain entity’s legal status
• Work closely with regional hub to provide necessary assistance to program work.
• Work closely with the program´s lawyer and accounting to ensure the office complies with all applicable laws and regulations.
• Willing to travel to, and work from different sites in Honduras.

Qualifications, experience and personality traits

• At least 5 years of management experience, with formal qualifications in management or related field.
• Proficiency in computer and technology, database management, Microsoft Office, financial management software and report writing.
• Excellent communication and time management skills.
• Knowledge in international policies and policies for sustainable development.
• Knowledge in laws and regulations as it relates to NGO, financial reporting responsibility, and employment.
• Basic knowledge in wildlife species and conservation issues in Honduras.,
• Ability to work independently and in teams.
• Attention to details, reliable and discretion.
• Willingness to work outside regular hours.
• Proficiency in English and Spanish.

How to Apply

Interested candidates may submit their most updated CV, along with a cover letter via the Panthera Careers Page. Only shortlisted candidates will be notified. The application closing date is March 6, 2025.