HUMAN RESOURCES ASSISTANT - TEMP

At Cary, we’re not just any local government, we’re redefining what’s possible. Our vision is to be “The Local Government That Doesn’t Exist” by setting new benchmarks for how municipalities operate. We push boundaries, embrace creativity, and work hand-in-hand with our community to deliver top-tier service.

Details about this position:

Location: Cary Town Hall. In office, not remote

Hours: 20 hours a week not to exceed 1,000 hours per year

Schedule: 10 a.m. – 2 p.m. with flexibility to work other shifts as needed

We are seeking a highly organized and detail-oriented HR Assistant to join our team. In this role, you will join our high-performing Human Resources team to assist us in doing the important organizational work of taking care of Cary’s employees in supporting our innovative workplace culture. You will play a crucial role in supporting Cary’s HR functions and ensuring the smooth operation of our HR processes. You’ll fit right in if you have a heart for people along with a passion for a varied, challenging workload.

Typical Tasks

While no day is ever the same, on a typical work day you will:

• Be the face of Human Resources by greeting walk-ins in coordination with 311’s visitor HUB;
• Manage office communications, including answering calls, responding to emails, handling correspondence and monitoring HR’s 311 queue;
• Organize and maintain files, records, and databases (both digital and physical);
• Complete employment verifications in coordination with various lenders;
• Schedule meetings, appointments, and events;
• Prepare reports and other documents as needed;
• Assist with data entry;
• Order office supplies and maintain departmental inventory;
• Support HR divisions with their administrative needs;
• Help organize, plan, and host employee events;
• Perform other duties as assigned.

Knowledge, Skills and Abilities

To be successful, you'll need the following:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office management, personal computer and software tools, including Box, Salesforce, and Canva;
• Comprehensive knowledge of standard office practices and procedures, equipment;
• Ability to leverage and adapt to emerging technologies;
• Excellent organizational skills;
• Excellent verbal and written communication skills;
• Attention to detail and a proactive approach to problem solving;
• Ability to handle confidential information with discretion;
• Ability to be flexible and shift focus and priorities as needed;
• Ability to effectively interact with the public and all employees;
• Ability to provide excellent customer service;
• Ability to maintain and establish effective working relationships with others;
• Comprehensive knowledge of business English, spelling, and arithmetic;
• Ability to follow oral and written instructions;
• Ability to keep moderately complex records and prepare reports from such records;
• Ability to acquire knowledge of technical detail in relation to department policy interpretation.

Minimum and Preferred Qualifications

Requires any combination of education and experience equivalent equivalent to graduation from a technical institute or community college in business, business administration, human resources or related field and a minimum of one year experience in customer service or public contact work.

Preference will be given to candidates who possess the following:

• Considerable customer service or public contact experience
• Excellent customer relations and communication skills
• Considerable experience with office systems and related software

Conditions of Employment

Requires a valid driver’s license with an acceptable driving record.

Requires drug testing and background check (which may include criminal check, education verification and credit history review) prior to employment.

Physical Requirements

Work in this class is generally sedentary. Work may require occasional lifting and carrying up to 10lbs. Work requires the employee to have dexterity in the hands for typing/data entry and operation of standard office equipment. The ability to hear and talk and travel to various work sites is also required in order to communicate with employees and the public. Visual acuity is necessary to read handwritten and typewritten materials and view a computer screen for the purposes of data entry.