HRIS Analyst

ABOUT THE DEPARTMENT:

The Human Resources Department (formerly known as the Personnel Department) provides support and administers programs and services to attract, develop, and retain a high performing, diverse workforce that is prepared to provide exceptional services to the City’s residents. Human Resources staff work with all City departments to perform outreach and recruitment, provide information about City employment opportunities, administer collective bargaining agreements and City employment policies, ensure that fair labor practices are followed, offer competitive benefits to employees and retirees, and foster a productive and inclusive work environment. The HR Department also strives to provide learning and development opportunities for employees, with particular attention paid to expanding on the City’s Anti-Racism, Diversity, Equity, and Inclusion Initiative.

ABOUT THE ROLE:

The HRIS Analyst will play an important role in managing and optimizing the PeopleSoft HRIS system for the City, ensuring data accuracy, compliance, and operational efficiency. This position serves as a bridge between the Human Resources, IT, and Budget departments, providing technical expertise, system administration, and data analysis to support strategic decision-making and streamline HR processes. The ideal candidate will possess a strong understanding of HR systems, exceptional analytical skills, and the ability to align technology with organizational goals.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

System Administration and Maintenance

• Manage and maintain the PeopleSoft HRIS system to ensure performance and system integrity.
• Perform system configurations, updates, and enhancements to meet evolving business needs.
• Monitor system performance, troubleshoot technical issues, and ensure timely resolutions.
• Ensure compliance with internal and external data security and privacy standards.

Data Management and Reporting

• Maintain accurate and up-to-date employee data within PeopleSoft.
• Generate, analyze, and deliver HR Queries, dashboards, and metrics to support HR and municipal leadership.
• Develop ad-hoc queries and custom reports based on department-specific requirements.
• Perform regular data audits and cleanups to maintain data integrity and compliance.

Support HR Processes

• Collaborate with HR teams to facilitate core functions, including payroll, benefits administration, recruitment, and performance management.
• Provide technical support and training to HR staff and end-users on system functionalities.
• Act as a liaison between HR, IT, and other departments for system-related projects and initiatives.

System Optimization

• Identify and implement opportunities for process improvement and automation within the PeopleSoft HRIS.
• Lead or support system upgrade projects, including requirements gathering, testing, and implementation.
• Stay updated on PeopleSoft features and industry best practices to recommend and execute system enhancements.

Compliance and Documentation

• Stay informed about regulatory requirements to ensure compliance in system configurations and data management.
• Document system processes, procedures, and technical specifications for consistency and efficiency.
• Maintain departmental records and ensure accurate PeopleSoft setup for various boards, commissions, and personnel.

Specialized Tasks

• Process across-the-board pay increases, such as COLAs, living wage adjustments, and contract settlements.
• Organize PeopleSoft setup for board and commission members receiving quarterly stipends.
• Coordinate with the Budget Department for personnel analysis sheet setup and ongoing system reconciliations.
• Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM QUALIFICATIONS:

Education and Experience:

• Bachelor’s degree in Human Resources, Information Systems, Business Administration, or a related field (or equivalent experience).
• 3-5 years of experience in HRIS administration, with a focus on PeopleSoft preferred.
• Experience in a municipal or public sector environment is highly desirable.
• Strong knowledge of HR processes, including payroll, benefits, and compliance.

Knowledge, Skills, and Abilities:

• Proficiency in PeopleSoft or similar HRIS platforms; ability to manage system configurations, run queries, and generate reports.
• Strong ability to analyze data, identify trends, and provide actionable insights.
• High level of accuracy in data management, reporting, and system maintenance.
• Excellent verbal and written communication skills to train users and liaise across departments.
• Ability to troubleshoot system issues and recommend efficient solutions.
• Experience managing HRIS projects, upgrades, and testing cycles.
• Understanding of federal, state, and local regulations, ensuring system and data compliance.
• Ability to stay updated on HRIS advancements and implement improvements effectively.

PHYSICAL DEMANDS: Ability to access, input, and retrieve information from a computer. Answer telephones and maintain multiple files. May require minimal lifting of up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: General office environment with air conditioning and fluorescent lighting. Noise level can be high as the office is active with phone calls and walk in applicants.