Contracts Administrator

Job Announcement

Contracts Administrator

About Resilient Strategies LLC

Resilient Strategies (RS) is an organization that provides a robust and values-aligned infrastructure that is nimble, agile and responsive to program, political and campaign demands while maintaining compliance and efficiency for its partner organizations working for social justice. Within the Resilient Strategies Network, partner organizations can tap into the benefits of easily sharing staff and resources across multiple political projects (whether they be 501c3s, 501c4s, PACs, or other entities) with a consolidated backend to handle financial and legal services, cost allocation, human resources, payroll/benefits management, grants and contract management, technology infrastructure and support, and other core services.

Resilient Strategies partners with key grassroots organizations led by working class people of color. As a movement operations organization, we believe in building thoughtful systems that support a people-powered movement. Providing backend support to our partner organizations increases their ability to build power and fight for justice in working-class communities of color.

Position Overview:

The Contracts Administrator is responsible for intake, review, and overall management of consultant and vendor contracts, leases, and MOUs for the RS network of 60+ partner organizations. The Contracts Administrator administers all RS and partner contracts through the contract lifecycle from intake to completion. This process includes management of our contracts management software, direct communication with and training of partner organization staff, and coordinating RS departments (HR, Legal, Compliance) in the review and approval process. The successful candidate is someone who is customer service and detail-oriented, thrives in managing and improving systems, and who is able to distill and share complex information to a wide range of audiences. This role would not manage government contracts or grants. The Contracts Administrator reports directly to the Partnerships Director.

Roles and Responsibilities

• Manage Contract Systems and Workflow Improvements (15%)
  • Maintain the overall contracts process and technology we use, including developing and maintaining documentation of our workflows and systems as they change
  • This staff member will maintain a centralized database for tracking contract statuses, ensure contract templates are properly filed and accessible to partner organizations, and that contract documentation is up to date and accurate in our network handbook, contract resource materials, intranet, and other locations as relevant per process requirements. Organization of records and documents, filing, and data entry will be key to this position.
• Intake, Review, and Triage Contracts (60%)
  • This person will manage our contract intake software, and ensure that organizations submit contracts in the proper format, and guide them to make necessary corrections
  • This position will maintain comprehensive knowledge of RS’ contracts review policies, reviewing and analyzing all partners’ contractual documentation to ensure compliance with applicable regulations and RS guidance.
  • Engage RS departments (HR, Legal, and Compliance) to support the completion of contracts, including identifying and escalating complex questions or issues to the appropriate departments
  • Provide training and support to network partners, assessing and addressing learning areas to support partners successful engagement with our contracts process
• Insurance and Lease Management (20%)
  • Manage all RS insurance policies and lease agreements, including all renewals, adding and changing policies, and adding new partner organizations to appropriate policies
  • Manage Certificates of Insurance requests from partner organizations
  • Work with the RS Compliance team to file claims as needed and to understand what coverage applies to areas of risk that are raised.
• Administrative Projects (5%)
  • Manage special projects as assigned to support RS’ overall Administrative systems

Required Qualifications

• 2 to 5 years comparable experience
• Demonstrated ability to manage multiple requests and competing priorities, with the ability to recognize and escalate issues when appropriate.
• Strong communication and customer service skills - translating complex or legal information to diverse audiences
• Detail-oriented - comfortable with numbers, noticing mistakes, proofreading documents
• Demonstrated basic understanding of nonprofit compliance
• Experience with project management or designing and improving workflows

Preferred Qualifications

• Experience designing and delivering trainings a plus
• Experience with Airtable a plus
• Paralegal or equivalent experience a plus
• Understanding of fiscal sponsorship a plus

Work Environment / Physical Demands

This position will work out of Oakland; Hybrid work schedule of 2 days in-person / 3 days work from home; open to remote placement for folks who can travel to the bay area regularly (4 times per year). Must be able to work on a computer including sitting at a desk for extended periods of time with or without reasonable accommodation; manual dexterity to operate a keyboard; able to see or read a computer screen and printed material with or without vision aids; able to speak clearly and in audible tones on the phone and in-person and be understood by others; able to hear and understand speech, including on the phone; able to understand and follow oral and written instructions; able to occasionally lift objects weighing up to 10 pounds, etc.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Salary and Benefits: This position is full-time, and has an estimated annual salary of $60,000 - $75,000. We offer a competitive health benefits package that includes: medical, dental, vision, and a generous paid time off schedule.

How to Apply:

Resilient Strategies LLC is an equal opportunity employer. People of color, women, immigrants, youth, LGBTQ and disabled people are encouraged to apply. Pursuant of the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=c858a322-00a0-4526-9713-59699ec1e4bf&ccId=9200104412406_2&jobId=539860&source=CC2&lang=en_US