Proposal and Capture Manager

Overview

AidKit is revolutionizing how aid reaches those who need it most. We're on a mission to empower nonprofits and governments to deliver aid and public benefits with unprecedented efficiency. We are seeking a Proposal & Capture Manager to join our dynamic team and help navigate government procurement, ensure compliance, and support the growth of our state and local government partnerships.

About AidKit

AidKit’s cutting-edge technology transforms complex cash assistance programs into streamlined, secure, and dignified experiences. By seamlessly connecting applicants to vital resources, we're making aid radically accessible for diverse populations—including unhoused and unbanked. From simplifying complex benefits modernization projects for state agencies to standing up efficient disaster relief programs, AidKit helps its partners deliver aid with dignity.

We were our own first customer—AidKit started as a nonprofit initiative born from the need to support systematically excluded workers during the early days of the COVID-19 pandemic. Today, AidKit provides the technology backbone for some of the nation's most innovative public safety net programs, having distributed hundreds of millions of dollars to people in need.

As we continue to grow rapidly, the opportunity for impact is immense. Apply to join our team if you're seeking meaningful work in an environment that trusts your judgment and values your unique contributions.

About the Role

We are looking for a Proposal & Capture Manager to play a pivotal role in securing government contracts and funding opportunities. This position will be responsible for:

1. Leading the RFP/proposal process end-to-end, from opportunity identification and qualification through final submission.
2. Developing capture strategies to position AidKit favorably with state and local government agencies, ensuring we remain ahead of procurement cycles and market shifts.
3. Ensuring compliance with procurement regulations and crafting winning proposals that highlight AidKit’s ability to deliver high-impact aid programs.

You will collaborate closely with Account Executives, Partnerships Managers, and the VP of Growth to navigate complex procurement landscapes, track upcoming opportunities, and position AidKit as the preferred technology partner for state and local government agencies.

This role requires strong attention to detail, knowledge of government procurement processes, exceptional writing skills, and the ability to shape and execute a capture strategy that maximizes AidKit’s success.

Key Responsibilities

• Opportunity Identification & Qualification
  • Proactively research, track, and qualify new business opportunities (RFPs, cooperative purchasing agreements, grants) that align with AidKit’s strategic goals.
  • Conduct market and competitor analysis to shape AidKit’s capture strategy and differentiate our offerings.
• Capture Strategy & Planning
  • Develop and implement capture plans that outline win themes, timelines, budget requirements, and strategic positioning.
  • Collaborate with the Sales, Partnerships, and Product teams to tailor technical and operational solutions that align with government requirements.
• Proposal Leadership
  • Own the end-to-end proposal writing and submission process, ensuring all RFP requirements are met.
  • Write and edit compelling proposals, bids, and grant applications tailored to state and local government agencies and large-scale nonprofits.
  • Coordinate cross-functional input (legal, finance, product, marketing) to develop complete and compliant proposal packages.
• Compliance & Risk Management
  • Ensure compliance with state and local procurement regulations, public sector contracting laws, and AidKit’s internal policies.
  • Identify and mitigate potential risks in pricing structures, contract terms, and delivery timelines.
• Teaming & Relationship Building
  • Work with Account Executives (AEs) and Partnerships Managers to develop strategies for winning contracts.
  • Engage with procurement officers and contracting officials to clarify RFP requirements and respond to inquiries.
  • Build relationships with key stakeholders, such as potential subcontractors or partners, to enhance AidKit’s offerings and expand our reach.
• Pipeline Management
  • Track and monitor procurement opportunities, including RFPs, cooperative purchasing agreements, and MWBE/GSI contract vehicles.
  • Maintain an organized pipeline of potential contracts, reporting regularly on opportunity status and capture progress.
• Proposal Resource Development
  • Develop and maintain a library of proposal templates, boilerplate content, and supporting documents to streamline the proposal process.
  • Gather and document lessons learned from each opportunity to continuously improve AidKit’s capture and proposal methods.
• Project Management & Coordination
  • Manage timelines, deadlines, and submission requirements across multiple concurrent proposals.
  • Work with internal teams (legal, finance, product) to review contract terms, pricing structures, and risk factors before submission.
  • Provide clear communication and status updates to senior leadership, ensuring alignment with broader organizational objectives.

About You

These are not firm “qualifications” required—we care more about the skills you exhibit and a growth mindset than checking boxes.

• 5+ years of experience in proposal writing, capture management, government procurement, or public sector contracting.
• Strong understanding of government RFP processes, cooperative purchasing agreements, and MWBE/GSI procurement pathways.
• Exceptional writing and editing skills with the ability to translate complex technical information into clear, persuasive proposals.
• Demonstrated experience crafting winning bids and leading capture initiatives in collaboration with Sales or Business Development teams.
• Strong project management skills, with the ability to juggle multiple deadlines and priorities.
• Proficiency with CRM tools (HubSpot) and proposal/capture management systems (Loopio, RFPIO, GovWin, etc.) is a plus.
• Familiarity with state and local procurement portals (e.g., SAM.gov, NASPO ValuePoint, state bidding sites).
• Ability to navigate bureaucratic procurement processes and work with multiple stakeholders (finance, legal, sales, marketing).
• You care deeply about the mission of direct aid and supporting anyone who needs help, no matter where they come from.

Compensation and Location

For this full-time position, you can work from anywhere in the United States. The salary range for this role is $110,000 - $130,000 plus commission depending on experience.

Benefits: We reinforce a culture of dignity, autonomy, and trust by actively taking an interest in and supporting employees’ lives outside of work. We also provide equity (stock options), which varies by position and experience, and a comprehensive benefits package including:

• Fair Salaries that are transparent and competitive, with a maximum ratio of 3:1 between the highest and lowest-paid employees at the company.
• Stock Options
• Fully remote work setting with home office setup and maintenance stipends.
• Unlimited paid time off
• Retirement plan with 401K matching
• Health benefits (for you and your family)
• Flexible schedule
• Generous 16-week paid parental leave
• Professional development support

About Our Team

AidKit is a fully remote workplace with virtual headquarters in Colorado, with employees from coast to coast in the continental United States.

How to Apply

To apply for this position, please submit your resume and a personalized cover letter explaining your interest in the role and how your experience aligns with our needs. Note that AidKit values authenticity and carefully reads cover letters with an eye toward learning something real about you and your interest in joining our team.

Please submit cover letters and resumes in .PDF format. Video and slide deck cover letters are also acceptable. We review applications on a rolling basis and will contact qualified candidates for interviews. Thank you for your interest in joining the AidKit team!

Due to the high volume of applications, our hiring team is not able to field requests for feedback or informational interviews sent via LinkedIn or email. If you are a good match for the role, our team will reach out to you directly.

Applications will be accepted until the position is filled, with the review process beginning on February 14, 2025.

AidKit is an Equal Opportunity Employer

We encourage candidates from all backgrounds, regardless of race, ethnicity, gender, age, sexual orientation, disability, or any other dimension of diversity, to apply. We understand that diversity goes beyond checkboxes and that true innovation thrives when a variety of voices and ideas come together.

You don't need to meet every criterion listed to apply. We value unique experiences and believe that diversity drives innovation.