Data Coordinator

NPAG is a consulting firm at the intersections of talent strategy, executive search, organizational development, leadership and organizational capacity building. From its founding, NPAG has been dedicated to serving mission-driven organizations at the leading edge of movements for social change. Our core business is expanding the capacity and diversity of nonprofits by helping them build teams of leaders, changemakers, connectors, and disruptors to advance the missions they serve.

Over our 20 years in business, we have developed a team and company platform that is closely connected virtually throughout the U.S. to serve clients in their home communities. This allows us to provide the highest quality services with a full range of flexibility that results in a sector-leading value proposition for our clients and employees. We offer a creative, energetic, family-friendly workplace environment – our 30 staff span all regions of the U.S. and beyond, and represent a wide diversity of experiences, perspectives, identities, and both functional and mission areas.

The strength and diversity of our team translates directly to measurable impact of our work building healthy organizations in the mission-driven sector. Our clients do critical work to advance just, vibrant, and healthy communities, and we help them not just to identify and attract top talent, but to better understand the landscape of challenges and opportunities they face by effectively tapping the wisdom of diverse networks of leaders. The results speak for themselves: to cite just one measure, over 70% of our placements since 2020 identify as Black, Indigenous, or people of color, and nearly 80% are women.

THE ROLE

The Data Coordinator (DC) is a part time, 1099 position that fulfills an integral role in NPAG’s success, ensuring that research roadmaps and strategies are thoroughly and successfully executed through detailed data entry, management, and communication. We are seeking a highly motivated, organized, detail-oriented, and values-aligned problem solver to help us perfect the research function at NPAG, enabling us to deliver the highest quality experiences and results with our clients. Finally, the successful candidate will be an active member of a successful and joyful team of people who are passionate about the work we do. Experience tells us that our ability to deliver the highest quality services and fulfill our mission is directly related to the diversity of perspectives, professional and lived experiences, represented on our team.

CORE RESPONSIBILITIES

Successful candidates will, first and foremost, be committed to serving the missions of our clients - including but not limited to their support of movements effecting change that advances racial equity and justice, immigrant rights, finance reform toward economic justice, child welfare, gender justice, educational excellence and opportunity, and environmental stewardship.

Execution of Research Strategies

The Data Coordinator will be responsible for identifying potential candidates and mapping relevant networks in a timely and effective way. This requires the DC to:

• Translate network roadmap into data collection process.
• Perform data entry tasks, with a focus on research roadmaps, in a timely manner.
• Utilize multiple database and technology resources to ensure data sets are complete.
• Identify existing research and collect contacts to support the build of a deep and relevant candidate and sourcing pool for our searches.
• Assess and counter bias in research efforts.

Data Hygiene

The Data Coordinator will assist the Senior Manager, Research & Knowledge, in organizing, and reconciling profile data in a way that is both accessible and understandable for client teams. This role needs to have a detailed understanding of the NPAG systems to ensure data and documents are effectively organized and maintained. This requires the DC to:

• Periodically review data and update outdated information.
• Periodically screen for duplicate data and remove any found duplicates.
• Address missing and/or incorrect data requests such as missing emails or email bouncebacks.

Project Communication

Our team works on several client engagements concurrently. This requires the DC to:

• Work closely with the Senior Manager, Research & Knowledge to make sure projects are on track.
• Communicate any difficulties or roadblocks with data entry in a timely manner.
• Prioritize needs and multi-task to ensure projects are completed on time.

Team Engagement

The Research team has recently gone through a redesign. A successful candidate will contribute to the development of the team, and the research function in the firm. Candidates should:

• Contribute to a growing enterprise with the ability to communicate feedback to increase efficiencies both within the position as well as related to the research function in the company.
• Successful team members also make every effort to internalize diversity and equity principles and incorporate them into every facet of their work.

ATTRIBUTES, COMPETENCIES & EXPERIENCE

Successful candidates will have cultivated and demonstrated the following competencies in their previous experiences:

• An attention to detail, resulting in impeccably entered and managed data, including verification of data as compared to source documents.
• Strong proficiency with technology and data collection tools including spreadsheets, research terminology, customer relationship management (CRM) software, and databases.
• Ability to juggle competing demands and prioritize without sacrificing quality. Respond to requests in a timely manner and take pride in providing a clear, helpful product.
• Ability to work independently, anticipate problems, and problem-solve effectively without much guidance, but also isn’t afraid to ask questions.
• Creative and curious approach to problem solving that incorporates a variety of traditional and non-traditional tools.
• Ability to pivot and adapt to different systems, processes, or changes.
• Employ creative approaches to unique client engagements, seeking out resources that meet client needs. This person understands that there is always something new to learn.
• Ability to work across a team, with excellent verbal and written communication, and to balance multiple lines of communication to ensure internal coordination.
• Fluency and savvy with web-based technologies and apps such as the Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint, OneNote, Teams), SharePoint, Zoom, as well as other project/work management tools such as CRM software or other database experience is preferred.