GIVING COORDINATOR

GIVING COORDINATOR

Executive Committee (EC) - this position requires participation in quarterly team meetings (January, April, July, October) to provide donation related updates. All Committee members are encouraged to support the organization by volunteering at Spring Games held annually each Spring and Bids & Bites For Bassets held annually in the Fall.

Hours - this position generally requires 4 to 8 hours a week

Position Requirements - must be very detail oriented, accurate, and become proficient with the donor management software - Donor Snap (DS). Must have excellent interpersonal and written communication skills. Must perform responsibilities with a high level of professionalism, maintain strict confidentiality in regard to donor data, and be attentive to individual donor preferences. The Giving Coordinator must have a detailed understanding of how the donation processing aspect of BHRSC runs and a general understanding of how various coordinators work together to accomplish the organization’s goals.

• The Giving Coordinator, in conjunction with the Treasurer, is responsible for the day to day donation related operations of BHRSC
• Completes donation related tasks including, but not limited to:
• Reviewing all incoming donations including cash, check, paypal, credit card, and in-kind
• Monitoring donation activity, researching anomalies and seeking clarification to ensure accurate recording and coding in DS
• Entering all donations into DS in a timely manner
• As appropriate, entering new contacts in DS, donor notes/preferences, affiliations, etc
• Arranging for donor thank you calls/cards by BOD for donations of a certain size and note interactions in DS
• Responding to donor inquiries and requests
• Coordinating in-kind donation pick-ups and logistics as needed
• Monitoring the “Pawtomatic” Donor Program and maintaining spreadsheet for tracking
• Printing, personalizing, and mailing “Gotcha Day” cards to adoptive families
• Printing, personalizing, and mailing Tribute/Special Occasion cards
• Assisting with preparation/mailing of holiday cards to top donors
• Updating Amazon Wish List upon request
• Participating in special projects such as updates to website donor page, drafting special letters, etc
• In conjunction with the Treasurer, researching, streamlining, problem solving, and implementing changes to donor related activities
• Check and respond to emails at least once per day
• Other miscellaneous duties as needed