Bilingual French Executive Assistant

MADIFF is looking for a Bilingual ( French and English) Executive Administrative Assistant for one of its projects. The Executive Administrative Assistant will provide high-level administrative support to the Executive Director for the organisation of a forum in Qatar. Reporting directly to the Senior Administrative Assistant, the Executive Assistant will provide executive support in a one-on-one working relationship. The Executive Assistant will also organize and coordinate outreach and external relations efforts, and oversee special projects. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication both in French and English, administrative, and organizational skills.

KEY RESPONSIBILITIES:

Outreach and External Relations Tasks

• Develop and Manage Outreach Strategies
• Create a detailed outreach plan to engage key stakeholders and potential collaborators
• Identify and prioritize target organizations, individuals, and partners.
• Track outreach progress and adjust strategies as needed.

Coordinate with Key Stakeholders

• Schedule and facilitate meetings with potential sponsors, partners, and external relations contacts.
• Prepare briefing materials and agendas for stakeholder meetings.
• Follow up with stakeholders to ensure engagement and address any questions or concerns.

Handle Special Projects

• Manage special projects related to outreach and external relations as assigned by senior executives.
• Ensure projects are completed on time and within scope.

Maintain Confidentiality and Professionalism

• Handle sensitive information with discretion.
• Maintain a high level of professionalism in all interactions with external parties.