Project Coordinator

PROJECT COORDINATOR

About Long Live the Kings (LLTK)

Long Live the King’s mission is to restore wild salmon and steelhead and support sustainable fishing in the Pacific Northwest. Since 1986, we have been advancing science, improving management, and implementing solutions to balance the needs of fish and people. LLTK envisions a sustainable Northwest with a growing human population, a thriving economy, and flourishing salmon runs.

Our 15-member Board of Directors and 17 dedicated staff members seek broad involvement to help us accomplish our goals. Our core values are stewardship, collaboration, results, and learning. Our staff are located in Seattle, Hood Canal, and Orcas Island, and work throughout western Washington and the Pacific Northwest. Learn more about us in our 2025 Strategic Roadmap and on our website.

Long Live the King’s staff and board are committed to authentically embracing the principles of diversity, equity, and inclusion (DEI) as a core value that drives the success of our people, our partners, and our work. We have been engaged in this work formally since 2021. We are looking for new staff who want to advance this work and who are excited to be on this journey with us.

Position Summary

The Project Coordinator is a new, full-time, junior-level position and will be responsible for assisting with many activities relating to project management, planning, and execution, including meeting support and project tracking/communication. The Project Coordinator will report to Senior Project Manager, Shaara Ainsley, and will provide a wide variety of support and assistance across the Projects Team, utilizing experience in biology, conservation, and natural resources management (through formal education and training, as well as field-based experience).

Responsibilities

Project Coordination

• Support Project Managers with internal and external meetings through scheduling, agenda setting, note-taking, summarizing notes, facilitating, and other tasks, as relevant.
• Build and maintain relationships with partners and stakeholders.
• Coordinate and execute specific project elements to complete deliverables and project goals such as tours, workshops, permitting, and report writing.
• Coordinate work logistics, including scheduling and staffing, supply purchasing, and travel.
• Communicate project progress and results through presentations, technical reports, blog posts, newsletters and public-facing communications materials.
• Uses project management software and tools to track tasks, deliverables, and timelines
• Assist in tracking project expenses and updating budgets.
• Assist in the identification and application of grants for current and future projects.

Technical Scientific Support

• Assist with the design and execution of technical and non-technical studies.
• Collect and manage scientific data for projects requiring scientific field work.
• Review and summarize technical reports with relevance to projects.

Key Project Areas

• Fish passage improvement (Hood Canal Bridge Assessment)
• Impacts of climate on salmon and steelhead resiliency (Salmon and Climate Initiative)

Team Collaboration, Values, and Culture

• Collaborate as a member of the Projects Team, providing thought partnership and support as needed.
• Stay informed about the latest science and salmon recovery actions.
• Work collaboratively and learn from the entire organization, and with external partners, stakeholders, and governments (especially Tribal Governments).
• Participate fully in diversity, equity, and inclusion (DEI) initiatives, and work to apply a DEI lens to project and communication work.
• Contribute to organizational culture by participating in team building activities to help build a fun, welcoming, and productive workplace.
• Bring something new to LLTK through your personhood, talents, lived experience, etc. - you are an addition to our culture.

Minimum Skills & Qualifications

• 3+ years of a combination of education and experience that provide the knowledge, skills, and abilities to perform the duties and responsibilities.
• Experience coordinating a campaign/project/program that involved multiple organizations, and interest and excitement around collaborative initiatives.
• Demonstrated experience with Microsoft Office (mainly Excel, Word, and Outlook), digital document layout and formatting (in Word, email platforms, or similar) and performing web searches. Experience with a similarly performing software suite (G-Suite, etc.) may be substituted.
• Ability to collaborate in a hybrid and technology-forward work environment, utilizing cloud-based team communication software such as Microsoft Teams, SharePoint, and Slack.
• Familiarity with basic ecosystem processes, salmon recovery efforts, and willingness to grow this knowledge.
• Ability to plan and execute work with minimal oversight (appropriate training and ongoing support will be provided).
• Persistence; possesses unparalleled follow-up skills.
• Highly organized with strong attention to detail and an ability to manage multiple activities simultaneously.
• Good natured team member, willing to be flexible and contribute to the overall success of the organization.
• Desire to be a part of LLTK’s diversity, equity, and inclusion work as it moves forward.
• Valid driver’s license, and either a vehicle or willingness to rent one when needed (LLTK covers all cost of rentals).
• A passion for the organization’s mission.

Desired Skills & Qualifications

• A bachelor’s degree in environmental education, communications, fisheries biology, ecology, biology, chemistry, natural resources management, environmental science, conservation science, or closely related field.
• Demonstrated expertise in Puget Sound salmon recovery and related processes, fish passage improvements, ecological responses to climate change, and/or climate resiliency planning.
• Experience with project management software (e.g., Asana).
• Experience collecting, managing, and analyzing scientific data.
• Experience managing project budgets, schedules, and associated deliverables.
• Experience with coordinating contractors.
• Experience working with diverse partners and stakeholders.
• Experience with all levels of government relations, including Tribal governments.
• Demonstrated ability to develop projects, including funding.

Compensation & Benefits

This is a full-time, exempt position. The salary range for this position is $70,000-$74,999. The range aims to accommodate those with varying years of relevant experience and/or education. Final salary offers are dependent on how candidates’ skills, abilities, and experiences align with LLTK's salary framework.

Benefits include:

• Paid Time Off (Vacation accrued at 10 hours per month for the first three years of employment, Sick time accrued at eight hours per month, 13 Floating PTO days)
• Health Insurance
• Life Insurance
• Dental insurance
• Health Reimbursement Account (HRA)
• 401k with matching opportunities (after one year of employment and 1,000 hours worked) at 5%
• Long Term Disability Insurance
• Flex Spending Account
• Dependent Care FSA
• Quarterly Cell Phone Stipend ($60)
• ORCA Pass for commuting
• Dog Friendly Office

Long Live the Kings cares about staff growth. We invest in professional development and complete annual reviews including employee growth plans. Typically, LLTK employees can expect to receive a promotion/title change within 2-4 years.

Working Conditions and Location

Long Live the Kings is currently using a hybrid workplace model:

• We ask all staff to work from our office in downtown Seattle at least one day a week. Our anchor days are currently Tuesdays.
• Additionally, we have quarterly staff gatherings that require in-person participation and there may be additional work location and travel needs specific to this position.
• Note that this may change as we continue to adjust to workplace changes brought about by the Covid-19 pandemic.

The physical requirements of this role listed below are representative of those that may need to be met by an employee in this role:

• Operating a computer and other office equipment.
• Ability to work in an office environment with fluctuating noise level.
• Occasionally lifting up to 30 pounds; however, assistance with lifting or moving items can be provided.
• Ability to conduct fieldwork which may include walking on uneven surfaces, working in/around water and on boats, and travel which may result in irregular work hours.

How to Apply

We welcome and encourage qualified people of all identities and abilities to apply. Please apply via Asana. Your application packet should include a resume and a cover letter, which answers all of the following questions:

• Why are you interested in this role at Long Live the Kings?
• What excites you about collaborative, science-driven initiatives?
• How have your previous experiences prepared you to be successful in this role? Please describe your number of years and type of experience with coordinating projects.

Note: We accept competency equivalencies for education, job experience, and lived experience (e.g., athletics, volunteer experience, tribal membership). Please let us know if you have specific competency or experience that may substitute for one of more of the minimum or desired qualifications listed above.

Timeline: We are opening up the application process in November 2024. The Priority Deadline for application will be December 5, 2024, but we will keep the application open until the position is filled. Interviews will be held via phone as well as in-person. Our ideal start date would be early to mid-January 2025 but an earlier or later start could be possible in consultation with the final candidate. We look forward to learning more about you!

Accessibility: Long Live the Kings is committed to improving hiring practices to be more inclusive and anti-ableist. We have reviewed the job requirements and only include physical abilities when completely necessary. During the interview process, we email the panel questions ahead of time. We are also able to provide captioning and/or interpretation (e.g., ASL) if requested. If you need specific assistance and/or accommodation during the application or recruiting process, please let us know by emailing our People & Culture team at echen@lltk.org.

Long Live the Kings is an equal opportunity employer that values diversity. We do not discriminate in employment based on any individual’s race, socioeconomic status, national origin, color, disability, religion, gender, age, marital status, criminal background or arrest record, sexual orientation or gender identity and encourage all candidates to apply.

This is a full-time, exempt position. The salary range for this position is $70,000-$74,999. The range aims to accommodate those with varying years of relevant experience and/or education. Final salary offers are dependent on how candidates’ skills, abilities, and experiences align with LLTK's salary framework.

Benefits include:

• Paid Time Off (Vacation accrued at 10 hours per month for the first three years of employment, Sick time accrued at eight hours per month, 13 Floating PTO days)
• Health Insurance
• Life Insurance
• Dental insurance
• Health Reimbursement Account (HRA)
• 401k with matching opportunities (after one year of employment and 1,000 hours worked) at 5%
• Long Term Disability Insurance
• Flex Spending Account
• Dependent Care FSA
• Quarterly Cell Phone Stipend ($60)
• ORCA Pass for commuting
• Dog Friendly Office

Long Live the Kings cares about staff growth. We invest in professional development and complete annual reviews including employee growth plans. Typically, LLTK employees can expect to receive a promotion/title change within 2-4 years.