Program Assistant

Program Assistant – Empower Kingston Green Jobs Workforce Program

Location: Kingston, NY

Position Type: Part-Time (30 Hours per Week) | Seasonal (Mid-March to Mid-September)

Reports To: Green Jobs Manager

About the Program:

The Empower Kingston Green Jobs Workforce Program is dedicated to equipping local workers with the skills and opportunities needed to thrive in the green economy. Through training, workforce development, and partnerships with local contractors, the program aims to create a sustainable and inclusive job pipeline in the Kingston area.

Position Overview:

The Program Assistant will play a crucial role in ensuring the smooth operation of the Empower Kingston Green Jobs Workforce Program by supporting the Green Jobs Manager in administrative, logistical, and program coordination tasks. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with program participants, contractors, and stakeholders. The Program Assistant will also contribute to outreach and program visibility through social media content creation and on-site documentation.

Key Responsibilities:

Program Coordination Support

• Assist the Green Jobs Manager in day-to-day operations and administrative tasks
• Help organize and facilitate meetings/orientations for new trainees and contractors
• Take notes of trainee interviews recording applicant responses
• Maintain accurate records and track program progress

Document and Management & Organization

• Organize and maintain program documents, including applications, trainee records, contractor agreements, and compliance paperwork.
• Populate and update program documents, ensuring all information is accurate and up to date.
• Collect, sort, and analyze information from trainee applications and contractor feedback forms.

Social Media & Outreach

• Create engaging social media content using Canva and other tools to highlight program activities, success stories, and job site progress
• Collaborate on the making of promotional materials, flyers, and digital content to support program outreach efforts

On-Site Visits & Documentation

• Visit job sites to take photos and document trainee progress, contractor partnerships, and project milestones
• Gather visual and written content to be used in reports, social media, and promotional materials

Qualifications & Skills

• Strong organizational and administrative skills with keen attention to detail
• Proficiency in Google Suite (Docs, Sheets, Forms, Drive) and Zoom
• Experience using Canva or similar design platforms for creating social media content
• Excellent verbal and written communication skills
• Ability to manage multiple tasks and prioritize effectively
• Comfortable taking photos and videos for program documentation and promotional use
• Interest in workforce development, sustainability, and environmental initiatives is a plus

Work Environment & Schedule

• Hybrid part-time position working in Google Suite, Canva, and over Zoom meetings
• In-person work includes helping lead occasional orientations, attending end of program breakfasts, and job site visits. Job site visits will be a regular part of the role, requiring occasional travel in and around Kingston.

Compensation

$30/hr at 30 hours a week for 28 weeks (approximately mid-March to mid-September)

How to Apply

Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the role to the Green Jobs Manager, Lauren Hollick at hollick@communitiesforlocalpower.org