Coordinator, Programs and Procurement

Position Title: Coordinator, Programs & Procurement

Reports to: Manager, Fundraising & Programs

Location: Washington, DC. Note: This is a hybrid role with an expectation to be on-site at least two (2) days a week.

About DC Public Education Fund

The DC Public Education Fund (DC Ed Fund) is dedicated to advancing public education in Washington, D.C. by supporting DC Public Schools (DCPS) through private investments that fuel innovative, transformative programs. Over the past 17 years, we’ve raised more than $190 million from foundations, businesses, and individuals to catalyze change and improve educational outcomes for students in the district. As DCPS’ sole philanthropic partner, we empower the district to accelerate critical initiatives, test new ideas, and drive lasting impact. At DC Ed Fund, we are passionate about our mission and the opportunities we create for educators, students, and the community. We are seeking a dynamic and collaborative individual to join our team and contribute to our work in helping transform education in D.C.

Position Summary

The Coordinator, Programs & Procurement will support three key workstreams at DC Ed Fund: managing a portfolio of grants, overseeing event logistics, and supporting internal operations. A major focus of this role will be on procurement, as it plays a crucial part in ensuring that grant-funded programs are executed effectively. This role is ideal for someone with strong project management skills, who pays keen attention to detail, and has the ability to balance multiple priorities while contributing to the overall success of DC Ed Fund. Below is an overview of the main responsibilities:

Core Role & Responsibilities

1. Grant Management & Procurement (70%)

• Lead and manage procurement and disbursement activities to ensure the successful implementation of grant programs, including managing vendor relationships. This includes updating grant budgets daily with purchases made and ensuring purchases are in line with the grant parameters.
• Manage service agreements with consultants and vendors to support grant programs and initiatives, ensuring compliance with organizational procurement policies.
• Oversee all aspects of the grant cycle, including supporting writing grant applications, developing and tracking budgets, and reporting.
• Conduct monthly internal audits of grant budgets with team members to lift up any issues and ensure alignment in processes across the team.
• Liaise with DCPS teams to ensure achievement of grant milestones, successful program implementation, efficient disbursement of funds, and timely reporting.

1. Event Management (15%)
   • Lead the planning, coordination, and execution of DC Ed Fund's annual Standing Ovation for DC Public Schools, an annual event celebrating exceptional DCPS educators and staff members.
   • Work closely with internal teams, external vendors, and partners to manage all event logistics, including venue selection, attendee communications, and day-of coordination,
   • Ensure that all event details are executed seamlessly, requiring either event experience or a strong attention to detail and project management capabilities.

1. Internal Operations and Finance Support (15%)
   • Assist with administrative responsibilities, such as scheduling, meeting logistics, and maintaining program records.
   • Support with writing quarterly Ed Fund newsletters and social media

• Collaborate with the Managing Director and team to improve internal procedures and optimize operational efficiency across programs.
• Reconcile procurement transactions on a monthly cadence.

Requirements

• Bachelor’s degree or equivalent experience.
• Approximately 2-4 years of professional experience, particularly in project management, procurement, or operations.
• Strong organizational and project management skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills, with a keen attention to detail.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Proven ability to work both independently and collaboratively in a fast-paced environment with shifting priorities.
• High level of initiative, responsibility, and motivation.
• Strong interpersonal skills and the ability to work effectively with diverse teams.

Preferred Skills and Experience

• • Experience in nonprofit program management or procurement.
  • Familiarity with grant writing, reporting, and procurement processes.
  • Strong analytic, strategic, and planning skills.
  • Ability to work with a wide range of stakeholders, including internal teams, DCPS personnel, and external partners.
• Ability to thrive in a dynamic, fast-paced environment with evolving priorities.

Why Work at DC Ed Fund?

DC Ed Fund is committed to fostering a collaborative, dynamic, and flexible work environment. We believe in investing in our team, offering opportunities for professional development and leadership growth. Our team is passionate about driving educational innovation across DCPS, and we’re looking for a Coordinator who shares that passion and will grow with us.

Salary and Benefits

• The starting base salary range anticipated for this position is $68,000 to $76,000, with the potential for an annual performance-based bonus.
• Benefits include:
  • Annual professional development funding for employees
  • Up to 5% 401K match
  • Monthly transit benefit match up to $100
  • Robust health insurance options, where Ed Fund covers 90% of employee-only plan costs, a free membership to One Medical, free membership to Talk Space, and a free membership to Teladoc
  • 20 weeks paid parental leave

DC Ed Fund is an Equal Opportunity Employer committed to building an inclusive workforce.

To Apply

Complete the application form and submit a response to the one-way interview question by Wednesday, April 30, 2025.

We recognize the use of AI tools as part of modern work; however, all application materials must accurately reflect the candidate’s own knowledge, skills, and original work. Applicants are expected to ensure that any AI-assisted content is truthful and authentically represents their capabilities.

Please reach out to careers@dcedfund.org with any questions.