Event Coordinator

About The VII Foundation

The VII Foundation is committed to in-depth journalism covering the crucial issues of our time. In a world where beliefs and actions are increasingly out-of-sync with facts and realities, our response is to ensure the truth is documented to enable communities worldwide to make evidence-based choices about the challenges impacting their lives.

The foundation does this by empowering new voices through education, especially from under-resourced regions where press freedom is limited and journalists are vulnerable. We train practitioners to cover their local communities and global problems, and we produce large-scale and long-term documentary projects that advocate change and detail solutions. We bring new and neglected perspectives to the public agenda and host conversations that campaign for a diverse, safe and viable profession, especially for freelancers worldwide.

About the position of Event Coordinator

We are looking for an experienced and qualified person to handle the development, logistics, and processes for The VII Foundation’s program of regular online events and occasional in-person events and symposia. (You can see our current work here). The successful candidate will be an organized, collaborative self-starter with experience administering and coordinating projects, preferably in the world of documentary photography and visual journalism. There is scope for this position to grow into an enhanced content role.

This position is for a part-time contractor (24 hours per week) who will work closely with and report to the Director of Education, Dr. David Campbell. The successful candidate can work in The VII Foundation’s offices in Arles, France, and Sarajevo, Bosnia Herzegovina, or remotely, preferably in a time zone between GMT -7 and GMT +2.

Major responsibilities

• Identify, schedule, and liaise with event participants
• Write and illustrate event text and participant profiles
• Create online webinars and publish event and profile web pages
• Provide promotional material to the communications manager for social media posts
• Manage the running of regular online webinars
• Handle invoices to ensure participants are paid for their work
• Coordinate the production and publication of event videos and transcriptions
• Keep records of event videos, transcripts, and metrics for our partners
• Manage email correspondence relating to events
• Write, edit, and distribute weekly Mailchimp invitations, newsletters, and reminders
• Support the commissioning and publication of new articles for Dispatches: The VII Foundation Blog
• Help research current issues in visual journalism
• Assist with event and editorial strategy
• Contribute to outreach to partners

Required qualifications

• A positive, responsive, collaborative attitude with participants and colleagues
• Fluency in professional English, both written and verbal
• High-level communication skills, both written and verbal
• The ability to multi-task under pressure and cope with unexpected developments
• The desire to work independently and take responsibility for a range of tasks
• Demonstrable experience working with a range of applications and software, such as Airtable, Asana, Mailchimp, Microsoft Office, Slack, Streamyard, Zoom, WordPress, and others
• Knowledge of contemporary issues in documentary photography and visual journalism
• A Bachelor’s degree or equivalent qualification