Operations Coordinator

Assist staff with the logistical preparations for internal programs & museum events. The Coordinator will be the point of contact for all building calendar requests and Operations department administrative needs.

Responsibilities:

• Maintain the Museum’s Building Calendar by coordinating with all related departments their needs in accordance with the internal event policies and procedures via the completion, submittal, and distribution of an event set up form.
• Coordinate all logistical preparations for events, including deliveries, physical preparation of the Museum space, and cleanup of the space following the event’s conclusion.
  • Lead the pre- and post- internal event set-up process with all relevant departments to review logistical planning of programs and events.
  • Conduct daily walkthroughs of the Museum identifying areas that need work, correction, cleaning, repair and reviewing with Associate Director of Operations and Security on projects as they relate to the findings
  • Handle maintenance scheduling including garbage pickup, exterminator walk throughs, and janitorial services.
  • Order inventory and equipment for everyday operational use as required.
  • Assist with the set up and break down of tables, chairs, equipment, etc. as needed.
  • Distribute the Venue Schedule to Museum staff on a weekly basis.
  • Initial point of contact for Madison & Park Hospitality Group and NYTF (Folksbiene).
  • Other ad hoc projects as needed.

Requirements:

• At least one year of experience in event planning, theatrical production, space rental or hospitality industry; excellent interpersonal and negotiation skills; computer proficiency (Microsoft Office, Word, Excel). Must be available to work weekends and evenings.

Physical Demands:

• While performing the essential functions of this job, the incumbent must be able to do the following:
  • Sit and/or stand for extended periods
  • Bend, lift, reach, climb, and carry
  • Walk or move around frequently as needed
  • Lift and carry objects of varying weights (specify weight if needed)
  • Perform repetitive hand or wrist movements (e.g., typing, handling paperwork)
  • Stoop, kneel, or crouch when necessary
  • Have the ability to push or pull equipment/materials if required
  • Use fine motor skills for handling small objects or operating office equipment

Position Details:

• Reports to: Manager of Operations
• Covered by the union DC-37 collective bargaining unit
• Annual compensation rate of $49,545.60
• Full time, 40 hours a week with Sunday – Thursday schedule

Position Reports To: Associate Director, Operations

The Museum of Jewish Heritage is an equal opportunity employer. As a cultural institution that teaches about the dangers of intolerance, the Museum is dedicated to promoting diversity, multiculturalism and inclusion in its hiring practices.

For consideration, qualified candidates should submit their resume and letter of interest including salary requirements to:

humanresources@mjhnyc.org