Executive Assistant

Position Title: Executive Assistant

Location: remote

Reports to: Operations Director

Hours per week (average): 40

Salary Range: $70,000 - $95,000

Overtime Status: Full-time, Exempt

Job Summary:

Future Currents is seeking a highly organized and collaborative Executive Assistant to manage the office of the Executive Director. In this critical role, the Executive Assistant will oversee the Executive Director’s schedule and tasks, ensuring alignment with organizational priorities. The ideal candidate will have strong interpersonal skills and can anticipate needs in a thriving and fast-moving environment.

About Future Currents:

Future Currents creates the spaces for movement organizations to build resilient relationships, tackle pressing challenges, prepare for possible conditions, and map our way to the just and joyful future we deserve. We focus on the knotty, chronic, systemic, and often scary obstacles in our daily lives, whether they be authoritarian threats to our democracy, the shifting economic paradigm, or the need within movements to retool and reshape our infrastructure to meet changing conditions.

Future Currents encourages movement leaders and organizations to operate outside the dominant modes of thinking that currently limit the scope of possibility. We use a mix of creative methods — including facilitated immersive group convenings, scenario planning exercises, and resources that build the muscles of preparation and imagination — to spark new understandings, analyses, and strategies that open up the potential for long-term change. Future Currents is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs.

Responsibilities & Tasks:

• Strategic Calendar Management:
  • Strategically and proactively manage the ED’s schedule, ensuring their time is allocated to high-impact activities and organizational priorities.
  • Support the ED in discerning what is most critical based on an understanding of organizational priorities and goals.
  • Coordinate frequent and complex travel arrangements.
• Meeting Preparation & Follow-up
  • Ensure the ED’s deadlines are consistently met by driving task management and optimizing work blocks.
  • Maintain organized systems for managing ED’s workflow.
  • Frequently attend meetings with and without the ED to track detailed notes and action items.
  • Prepare meeting materials, such as agendas and presentations.
• Email Management:
  • Manage and organize ED’s inbox by prioritizing emails, ensuring timely responses, and handling responses on their behalf as needed.
• General Administrative Support:
  • Support the operations team with the maintenance of a new CRM database by ensuring key contacts are accurately and regularly updated.
  • Provide administrative and logistical support for team webinars, convenings, and events, as needed.

Background & Experience:

• Minimum of 5 years of experience supporting senior executives, ideally in a nonprofit or mission-driven environment.
• Proven experience managing complex travel arrangements

Skills, Abilities & Values:

• Demonstrated ability to organize, prioritize, and manage multiple deadlines simultaneously with strong attention to detail.
• Finds ways around obstacles and tries new approaches to get the job done.
• A highly developed sensibility around strategy, play, levity, and flexibility.
• Excellent written and verbal communication skills, with a strong ability to communicate actionable information with clarity, transparency, and accountability.
• Strong ability to work independently and collaboratively within a fast-paced environment.
• Maintains integrity and professionalism in managing sensitive and confidential information.
• Ability to occasionally travel for in-person meetings and events.