Office Administrator

Reporting to the Executive Director (ED), the Office Administrator plays a vital role on the RVFB team, responsible for data management, IT and contract administration and reporting. The Office Administrator, like all other employees, also helps to ensure that the organizational values of Community, Social Justice, Respect, and Excellence are exceptionally upheld throughout RVFB operations and community engagement.

Rainier Valley Food Bank (RVFB) is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and strongly encourage applications from people of color. Your unique perspectives and experiences are valued and will contribute to our mission in support of our South Seattle community.

Essential Goals & Duties

• Manage data collection for the agency, including oversight of data entry volunteers
• Manage daily operational needs, including coordination of staff & program schedules, office administration, & IT needs
• Ensure accurate & timely reporting & contract compliance
• Other duties as assigned

Staff Support

Drive a culture of positive communication for RVFB staff & volunteers facilitating opportunities for constructive feedback

Office Administration

Manage reliable internal communication processes & systems including:

• use of the all-staff calendar
• phone systems
• internet

Manage facility contract needs, including:

• waste disposal
• utilities
• supply & equipment needs

Responsibilities

• Manage the reception area and staff to ensure effective communication both internally and externally
• Provide office guests with a hospitable experience
• Supervise the maintenance of office areas, equipment, and facilities
• Interact with IT, phone and building personnel as needed

Qualifications

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work