Business Operations Coordinator

Job Description

Musicians On Call is looking for a Business Operations Coordinator to join the team. This position will report to the Vice President of Operations and will work on the organization’s accounting and finances, in addition to assisting with legal contracts, insurance, and other projects as needed. We are looking for a highly organized candidate with excellent communication skills and an understanding of nonprofit business operations and best practices. This position is in-person and based in Nashville, TN. The starting salary for this position is $45,000.

Responsibilities:

• Work with the VP of Operations and MOC’s accountant on the organization’s annual financial audit and 990 preparation by compiling reports, assisting with requests, and making sure the organization’s finances remain organized throughout the year
• Record, or assist with recording, monthly revenue and expenses in QuickBooks Online
• Review company expense reports for accuracy, ensuring that expenses are properly coded
• Assist with creating monthly revenue and financial reports for the leadership team and project reports for each department as needed
• Assist with preparing quarterly financial reports for the MOC Board
• Assist with financial reporting for grants
• Project manage the organization’s annual budgeting process by creating timelines, scheduling meetings, and organizing the budget drafts
• Work with MOC’s third party service on the organization’s annual state charitable and corporate filings, ensuring timely filing
• Manage accounts payable in accordance with the organization’s payment approval procedures
• Manage and monitor accounts receivable, creating invoices and following up on unpaid pledges
• Prepare acknowledgment letters for donors
• In conjunction with the development team, oversee donation entry in Salesforce, making sure that all transactions are properly recorded
• Ensure that MOC’s insurance policies renew on time and are relevant to the organization’s needs, and obtain certificates of insurance as needed
• Assist with the organization’s contract process, and organize requests and documents
• Maintain the Operations department’s digital and physical filing cabinets
• Schedule any Operations-related committee meetings
• Suggest areas for innovation in any of the Operations department’s processes
• Work with other departments on projects as needed

Requirements:

• Must be highly organized with a sharp attention to detail and accuracy
• Excellent communication skills
• High level of proficiency with QuickBooks Online
• Experience using Salesforce as an end user for donation or opportunity tracking preferred
• Experience putting together financial reports
• Experience with bookkeeping
• High proficiency with Excel or Google Sheets
• Experience handling confidential information and an understanding of best security practices
• Experience using ClickUp or other task management tools preferred

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties, as assigned by their supervisor.

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

TO APPLY, PLEASE COMPLETE THIS FORM: https://form.jotform.com/243405985720157

We will only be reviewing applications, resumes, and cover letters submitted through the form.

Please do not email your resume and cover letter to us.