Program Manager for Arts Internship, Teen Programs

Location: New York City, NY

Organization: Studio Institute LLC

Studio Institute, LLC (Studio) seeks an experienced, enthusiastic, empathetic, and collaborative arts Program Administrator to execute the Bloomberg Arts Intern teen program.

The ideal candidate for this job should possess a strong educational background, preferably with an advanced degree, along with prior experience in program management or coordination, particularly within an educational context. Moreover, the ideal candidate should have acquired experience in the visual arts sector, demonstrating a comprehensive understanding of the arts industry in New York City. They must demonstrate exceptional communication skills, both written and verbal. The ability to work autonomously and collaboratively in a dynamic environment is crucial, as is the willingness to travel locally as part of the job's core functions. Additionally, they should demonstrate the ability to develop and implement strategic plans, manage relationships with funders and donors, oversee program implementation, ensure quality assurance and compliance, and exercise effective supervision and leadership. They should possess a passion for working with teens, with a strong understanding of their social and emotional development.

The Program Manager for Arts Internship will report to the Executive Vice President. The manager is an exempt full-time position and supervises the associate manager, a team of part time staff during the program implementation period, and interns.

About Studio Institute

Let the power of art change your life. We believe that arts are an indispensable means for discovery and innovation that enriches learning and contributes to the vitality of communities. Our work focuses on investing in community through artist led residency programs, advancing professions through apprenticeships and internships in the arts, and sharing resources with arts and educational communities, including classroom program models, professional development models, and evidence-based visual arts curricula.

Based upon its 40 years of successful impact in visual arts education, Studio in a School formed Studio Institute (Studio) in 2016 with the goal to expand our scope, providing programs and creating new partnerships with communities and cultural organizations nationwide. Studio is currently working with partners in Boston, Baltimore, Chicago, Cleveland, Memphis, Newark, New York, Philadelphia, and Providence.

Since 2012, the Bloomberg Arts Internship (BAI) program has placed New York City teens from participating public high schools at partner arts and cultural organizations across all five boroughs. BAI provides a paid summer internship that includes college readiness, professional work experience readiness, and arts engagement opportunities. BAI also includes a school-year arts internship program and alumni program.

Primary responsibilities include:

Program Planning and Development:

• Foster a collaborative and inclusive work environment.
• Develop and implement strategic plans for program growth and sustainability.
• Establish measurable goals and metrics aligned with organizational priorities.
• Recruit, hire, train, and supervise short term staff.
• Recruit, select, onboard, and supervise high school interns.
• Cultivate relationships and maintain and strengthen existing relationships with partner host sites.
• Oversee partnerships with schools and arts, cultural, and community-based organizations to host meaningful internships for NYC public school teens.
• Establish and track impact measures with evaluators and provide progress reports to senior leadership.
• Collaborate with senior leadership and other internal program leaders to develop new initiatives and partnerships, contributing to the organizational strategic plan, including strengthening internal collaboration across programs.
• Lead alumni engagement efforts, tracking, and impact.
• Support selection of teen artwork and coordinate exhibition planning and logistics.
• Other projects and tasks as assigned by senior leadership.

Funder Relations and Financial Management:

• Prepare grant proposals, reports, and budgets in collaboration with the communications and development teams.
• Monitor program budgets and expenditures to ensure fiscal responsibility and compliance.
• Provide regular updates to funders and senior leadership on program goals, progress, and impact.
• Oversee various program contracts.

Program Implementation and Compliance:

• Foster a collaborative and inclusive work environment.
• Oversee all aspects of program implementation and impact.
• Review existing program procedures for effectiveness.
• Conduct regular performance evaluations and provide constructive feedback.
• Monitor program activities and outcomes to ensure alignment with objectives.
• Perform data analysis to identify areas for program improvement.
• Prepare and deliver presentations for board and committee meetings.
• Develop and maintain asset tracking system for various technologies used across the program.
• Work closely with the associate manager to create and implement a portfolio of year-round out-of-school teen programs for intern and alumni engagement.

Intern Support and Host Site Collaboration:

• Provide ongoing support and guidance to interns with a focus on youth development.
• Conduct site visits to gain firsthand knowledge of intern experiences and site operations.
• Collaborate with the program coordinators to implement changes based on site visit findings.
• Facilitate communication with interns, host sites and program coordinators to enhance internship experiences.
• Address issues or concerns raised by interns or host sites, promptly and effectively.
• Anticipate and respond to the social and emotional needs of interns and mentors.

Storytelling and Public Relations:

• Collaborate with the marketing and communications team to implement a communications strategy that promotes program achievements and impact.
• Create channels for documenting compelling stories and case studies to highlight participant successes.

Education and Professional Experience

• Bachelor's degree in a field related to human services or in education with a focus on teens/high school. Master’s degree preferred.
• 4+ years of experience in program management or coordination within an educational or arts-based setting with a focus on youth development.
• Experience working with cultural organizations in the visual and performing arts.
• Extensive experience working with teens with diverse backgrounds, experiences, and interests.
• Experience providing career advisement to youth.
• Proven ability to effectively supervise and lead a team.
• Demonstrated ability to accurately manage a program budget.
• Excellent understanding of funder relationships and grant deliverables.
• Highly skilled in decision-making and managing multiple projects within expected timelines.
• Effective and articulate communicator.
• Proven ability to work collaboratively across various groups.
• Capable of performing data collection and analysis to inform program improvement.
• Proficient in MS365 applications and Google Workspace.

Personal Qualities and Habits of Work

• Commitment to the mission and values of Studio Institute.
• Solution-oriented in a collaborative work environment with excellent interpersonal skills.
• Critical thinker and contributor to strategic planning for Studio Institute.
• Interest in working with a diverse group of stakeholders.

Other requirements

• Be fully available to support programs and events outside of regular work hours, such as Saturdays and evenings
• Be fully available to travel. Travel is required as part of the core functions of the position.
• Be fully available to work May through August during peak program operations.

Location

We are currently working on a hybrid schedule. The program manager will be asked to work four (4) days per week in our office at 410 W 59th St, New York, NY, and one (1) day per week remote though this schedule may shift and evolve.

Vaccination and Masking Policies

Studio Instituter recommends that all new hires be fully vaccinated and boosted against COVID-19 prior to the start date. It is optional for employees to wear a well-fitting mask in our office when the NYC COVID-19 Community Risk Level is “moderate” or “low” based on the CDC website. However, mask-wearing in our office is still required when the NYC COVID-19 Community Risk Level is “high” based on the CDC website.

Benefits

Generous paid time off, Medical/Dental/Vision/Life/Long-Term Disability Insurance, Pre-tax Flexible Spending Accounts (FSAs), Pre-tax Commuter Benefits, 403b Retirement Plans, AFLAC Supplemental Benefits, and Employee Assistance Program (EAP).

Salary

$74,000 – $80,000 annually, dependent on experience and qualifications. This is a grant funded position, currently secured for a two year period.