Administrative Assistant, Executive Office

About InterAction

InterAction is the largest U.S.-based alliance of international non-government organizations (NGOs) and partners. We mobilize our Members to think and act collectively to serve the world’s poor and vulnerable, with a shared belief that we can make the world a more peaceful, just and prosperous place – together. Using our collective voice and convening power, we seek to shape important policy decisions and actions across a wide range of issues – including foreign assistance, humanitarian relief, development, economic equity, food security, and climate change.

Our Members are premier international global development, humanitarian, and sector-supporting organizations that work in almost every country and manage more than $15.4 billion in programs annually. InterAction’s revenue comes from dues, government, private foundation and corporate grants, and fee-for-service programs. Additional information can be found at www.interaction.org.

Position Description

This position supports the CEO to ensure smooth collaboration with the staff, Board, Members, and external stakeholders. The role involves a combination of administrative support, project coordination, communication support, streamlining and prioritizing workflows, stakeholder management, and special projects. The position requires an individual with strong judgment and is responsible for confidential and time-sensitive material. This position interacts with leadership and all staff to ensure efficient operations in a fast-paced, dynamic organization.

Position Type

Full-time

This is a full-time position based in Washington, D.C. InterAction maintains a hybrid work environment and employees are eligible to telework three days a week and work in the office two days a week. Employees are required to reside in the Washington, D.C. area.

Essential Functions

• Assist the CEO by managing engagement with high-level external partners, CEOs of Member organizations, and InterAction’s Board of Directors.
• Schedule internal and external meeting requests, prepare briefing sheets and show flows in collaboration with Executive Team and staff, manage the CEO’s calendar and domestic and international travel, manage the Executive Office’s budget and expense reporting, and maintain an Executive Office electronic filing system.
• Assist in managing and prioritizing the CEO’s workflow for maximum efficiency and effectiveness.
• Coordinate all aspects of the Board meetings, including preparing Board books and materials, taking minutes, and maintaining OnBoard, the board management software.
• Support the CEO in maintaining the 2025-2027 Strategic Plan performance metrics through collaboration with the Executive Team.
• Draft and refine correspondence, talking points, and other communications in collaboration with the CEO and Executive Team.
• Support the logistics of the CEO’s fundraising and outreach to donors.
• Manage special projects and perform other duties as assigned by the CEO.

Minimum Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Minimum three (3) years related experience supporting senior management or executive-level staff.
• Strong project management, organizational and oral written communication skills; keen attention to detail.
• Excellent customer service orientation and ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Ability to work both collaboratively within a team environment and independently.
• Demonstrated proficiency in the use of Microsoft Office Suite, especially the use of Microsoft Work, Outlook, Teams, and PowerPoint.

Preferred Qualifications

• Experience with international policy, development, public administration, public policy, or business organizations.
• Prior work with NGOs or government agencies engaged in foreign affairs and policy or multilateral institutions.
• Previous experience working with boards of directors and knowledge of board governance.
• Direct experience with trade associations, nonprofits, membership or related organizations highly desirable.

Supervisory Responsibilities

The position does not supervise employees.

Compensation and Benefits

The hiring salary range $55,000 - $70,000 per year, commensurate with skills and experience.

InterAction offers three CareFirst medical insurance plans and an excellent benefits package. Available plans include an HMO, Point of Service and PPO option. The HMO plan is 100% employer paid for employees at all coverage levels.

Expected Start Date

ASAP

Travel

Domestic travel: two to three times a year

In addition

InterAction is an equal opportunity employer that operates in compliance with applicable laws and regulations. InterAction does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, and individual’s genetic information or any other bases under federal or local laws.

There are no extraordinary physical requirements for the performance of the essential functions of this position. InterAction will make reasonable accommodations to enable individuals with disabilities to perform essential functions.

All applicants must be able to provide documentation that they are legally eligible to work in the United States for an extended period.

InterAction does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of InterAction and InterAction will not be obligated to pay a placement fee.

To Apply

Please submit a cover letter and resume. All applications must be submitted through ADP for consideration. Incomplete applications will not be considered.