Contracts Manager

Contracts Manager Job Description

Supervised by: Director of Operations

Supervises: none currently

Status: Full-time, exempt, salaried

Date: February 2025

Organization Description

The mission of the Chicago Abortion Fund is to advance reproductive autonomy and justice for everyone by providing financial, logistical, and emotional support to people seeking abortion services and by building collective power and fostering partnerships for political and cultural change. We envision a world where everyone has the freedom and autonomy to create lives, families, and communities that are healthy, safe, thriving and where the full range of reproductive choices, including abortion, are accessible and affirmed.

Position Description

The Contracts Manager is an experienced finance professional who supports the administration and management of government contracts. Currently there are multi-million contracts. The work includes preparing and monitoring various financial reports and budgets; monitoring transactions for compliance with local and state government contracts; preparing vouchers and reports for granting authorities.

The Contracts Manager is a new position at CAF as we ramp up our ability to track and manage our government contracts. The Manager will work closely with staff leadership in operations, finance, and program to track progress and expenditures and ensure accurate reporting.

Compensation

• This position has a starting salary range of $78,374-$96,758, for a four-day work week. depending on experience and qualifications, as determined by CAF’s Compensation Philosophy Policy.
• A 401K is offered, with a 5% employer contribution matched if employee contributes
• Unlimited paid time off, mandatory four weeks off; paid parental leave; federally observed holidays
• 100% employer-paid health insurance premiums, including dental and vision, with 50% coverage for dependents; abortion care coverage in the event abortion care is not covered at time of service
• A work phone and computer; full internet reimbursement; access to CAF’s downtown office, convenient to public transportation
• Paid professional development opportunity

Work schedule:

• A full-time work week at CAF is defined as a minimum of 32 hours over four days. This may change in the future.
• Illinois residence is required by the start of employment. Work is partially remote. A minimum of 1 day in the office, preferably 2 days. The office is in the west loop. This may change in the future.

Essential Job Functions

Finance (90%)

• Process clinic invoices: receive invoices, investigate issues, reconcile, upload for payment, approve batch payment, and enter info into Airtable
• Receive and approve accounts payable, code credit card expenses, upload for payment, approve batch payment
• Update and reconcile complex financial and budgetary spreadsheets
• Work with the Director of Operations and the accounting firm to improve processes and mitigate errors in recording and reporting of financial activities, encompassing the organization's commitment to excellence
• Review expenditures and prepare reports for municipal grant compliance
• Work with Director of Operations to ensure accurate financial reporting, compliance, and expenditure control
• Provide staff leaders with timely reviews of the financial status of government contracts and progress in their various programs and activities
• Provide reports, records, and overall support during grant/project audits and annual organizational audits
• Remain up to date on the latest trends, tools, and best practices
• Perform other finance support assigned by Director of Operations.

Other (10%)

• Actively participate in required CAF meetings and respond in a timely manner to CAF staff communications
• When required, participate in reproductive justice movement-building initiatives
• Update professional knowledge by participating in educational opportunities approved by CAF and professional organizations as relevant to the role
• Participate in and maintain an organizational culture that fosters deep collaboration, trust, and coordination across functional areas
• Perform other duties as assigned by supervisor.

Desired Attributes and/or experience

• Commitment to reproductive justice and abortion access for all people
• A minimum of four years of experience in bookkeeping
• Previous experience with government contracts preferred
• Demonstrate proficiency in accounting software, CRM databases, and Google Suite. Experience with QuickBooks and Airtable preferred.
• Is highly detail- and systems-oriented. Experience maintaining accurate records
• Can effectively manage ambiguity in a changing work environment
• Excellent written and verbal communications skills, including the ability to translate financial information into easy-to-follow communications for non-financial audiences
• Ability to create and generate complex reports
• Experience handling sensitive and confidential information with appropriate levels of discretion
• Outstanding analytical, project management, and problem-solving skills. Strong ability to multitask and prioritize in a fast-paced environment
• Self-motivated, resourceful, adaptive, responsive, and able to make strategic decisions yet comfortable asking for support or help when needed
• Ability to work equally well independently and as part of a collaborative team

We are committed to building a diverse and inclusive organization and are most interested in finding the best candidate for the job. That candidate may come from a background less traditional to our field of work, and that is just fine. We strongly encourage all interested candidates to apply.

Work Environment

• The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions.
• This role requires frequent sitting and routinely uses standard office equipment such as computers and scanners. Employees are regularly required to communicate effectively via computer, via phone, and in person.
• Must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing.
• Some work at off-site locations may be required; CAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
• Must be able to conduct business in English.
• Evening and weekend work is rare.

How to Apply

• Please send a cover letter and resume to: https://chicagoabortionfund.bamboohr.com/careers/34
• Position expected to begin as soon as possible.

Commitment to Diversity, Inclusion, and Equality

CAF is an equal opportunity employer and does not discriminate against any individual based on any non-merit factor and is committed to an equitable workplace where everyone is treated as a respected and valued member of the team. CAF actively seeks to build and maintain a diverse staff regarding race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As an organization working in solidarity with the reproductive justice movement, CAF is committed to fostering the leadership and elevating the voices of women, young people, people of color, Native people, immigrant and refugees, low-income people, LGBQ+, and transgender, gender non-conforming, and non-binary people, people who have had abortions, people with disabilities, young parents, people who were formerly imprisoned, people who have received funding for abortions, and people living in the many intersections of these experiences.

If you need reasonable accommodation because of a disability for any part of the employment process, please email danielle@chicagoabortionfund.org or call 847-774-0456 and let us know the nature of your request and your contact information.