Coordinator, Finance

Position: Coordinator, Finance

Location: Los Angeles, CA (hybrid work environment)

Employment Type: Full-time, hourly, nonexempt

Compensation Range: $26.50/hour - $28.00/hour DOE

Level: Coordinator I

Reports To: Manager, Finance & Operations

Manages: None

Supported By: Operations team, Project Assistants, Program team

Education/Experience Preferences: Bachelor’s degree, or equivalent professional experience preferred

Start Date: ASAP, open until filled

We Are DigDeep

The DigDeep Right to Water Project is a WASH (water, sanitation, and hygiene) organization committed to closing the water access gap for the 2 million + people in the U.S. who still don’t have a tap or a toilet at home.

DigDeep believes access to clean water is a human right. We run several nationally recognized programs that empower communities to build their own water and sanitation systems. We won the 2018 US Water Prize for our Navajo Water Project, which has brought clean, running water to hundreds of Native families across New Mexico, Arizona, and Utah. DigDeep launched the Appalachia Water Project in 2020, in McDowell County, WV. It has since brought clean, sustainable running water to hundreds of families in Southern West Virginia through public - private partnerships with the McDowell County PSD and East Logan PSD in Wyoming County. In addition to clean running water, the project is installing septic systems and connecting households to centralized sewer. The AWP is now expanding into neighboring states of Kentucky and Virginia to continue its quest of clean water for every Appalachian family. Our water projects expanded in 2022 when we launched our Colonias Water Project. This project works to bring clean, running water to the residents living in communities along the Texas-Mexico border. The Texas colonias are largely unincorporated, low-income communities that fall just outside city limits and often lack basic infrastructure. Our work began in Cochran colonia near El Paso. DigDeep partnered with residents, housing nonprofits, and county officials to innovate a new model for public-private-partnership that brings these basic services to families for the first time. Now we're getting the water flowing in 5 more communities.

The Opportunity

DigDeep is looking for a collaborative, organized, and detail-oriented person to join our growing Operations team as the Finance Coordinator. Reporting to the Manager, Finance & Operations, the Coordinator will support finance functions at DigDeep. The Coordinator will complete clerical duties, including but not limited to: providing administrative support functions , assisting with monthly reimbursement processes. This position will support DigDeep’s mission by working to ensure the smooth operations of our critical finance functions. The work is detail-oriented and requires flexibility, time management, innovation, a discerning-eye, and efficiency.

The Finance Coordinator will be responsible for maintaining DigDeep’s general ledger, responsible for recording daily transactions, deposits and income. We are looking for someone with a strong bookkeeper, QuickBooks online background who will be part of a growing Finance team at DigDeep, with much opportunity for further growth. This role will report to the Manager of Finance and Operations, and work closely with HR Manager, Development Coordinator and across all teams. Experience in non-profit accounting, audit review and QuickBooks required.

Key Responsibilities

This is what you’ll do once you join the team:

Finance & Operations Related Duties

• Perform accounts payable functions in an accurate and timely manner; reviewing, coding and processing payments as needed through QuickBooks Online;
• Conduct monthly reconciliation of all accounts (and as needed) for bank and credit cards through Expensify;
• Reconcile revenue and deposits; familiarity with Stripe, PayPal and other merchant service systems a plus;
• Maintain and balance the general ledger in an accurate, complete and up to date manner;
• Perform account receivable functions including invoicing, deposits, collections and revenue recognition;
• Assist in cashflow management with Manager of Finance and Operations;
• Track and process all employee reimbursements, familiarity with PEO and HRIS systems a plus.
• Update and maintain QuickBooks Online daily, as well as other financial records, and filing systems.
• Support the review of accounts payable invoices, and help monitor incoming payment requests.
• Support the annual financial audit process and Form 990 preparation.
• Support with 1099 reporting.
• In coordination with the Finance & Operations Manager, manage the company’s multistate fundraising registration and compliance process with our vendor, Harbor Compliance.
• Assist with the annual organizational budgeting process.
• Assist with regular financial reporting, including producing finance reports as directed.
• Assist with ad-hoc finance projects and support other assigned tasks.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. As the organization continues to evolve, duties or tasks may change without impacting the overall job description.

Competencies

• Analytical Thinking: Begins to analyze information for related trends, patterns, and gaps. Makes logical deductions from information. Identifies and proposes workable options and solutions for any problems and inconsistencies. Gather information needed to address problems and inconsistencies. Prioritize between multiple issues and tasks. Investigates to define problems more accurately. With guidance, determines importance and priorities for action.
• Change Management: Task focused. Voice opportunities for functional area growth and innovation. Receives/follows direction, but is trusted to see work through. Deliver value to a specific functional area. Ability to simultaneously work on multiple projects. Increasing complexity of projects and necessary depth of knowledge. Able to complete more ambiguous projects/work through a greater understanding of organization's goals.
• Collaborative Working/Teamwork: Actively solicits ideas and opinions from others to efficiently and effectively accomplish specific objectives targeted at defined organization outcomes. Often expresses an interest in others' experiences, ideas, and roles. Always remain respectful in communications and approach where disagreement exists. Proactively sources feedback and integrates it into approach. Takes an interest in cross-functional teams and fosters relationships outside of individual scope.
• Communication: Professional presence, strong written and verbal communications skills, with the ability to express oneself clearly and effectively in conversations and interactions with others (both internal and external). Ability to effectively determine and use appropriate written and visual communications, graphics, statistics, presentations, and language in such a way as to have maximum impact on the intended audience. Handles conflict empathetically. Converses and writes in ways that support both transactional and administrative activities. Seeks and shares relevant information, opinions, and judgments. Explains the context of interrelated situations, asks probing questions, and solicits multiple resources of advice prior to taking action when appropriate. Practices active listening, repeats messages back to the speaker in a way that it is clear that the message is understood.
• Initiative: Begins deeper questioning of processes in order to improve them. Able to focus in the face of pressure, deliver against timelines and not be intimidated by tasks/time limitations. Identifies the person, resource, or technology that can provide support and procures their input. Identifies problems/challenges and collaborates with management towards a solution.
• Technical Expertise: Demonstrated an understanding of basic data practices and are comfortable working with data to ensure accuracy, clarity, and consistency. Superb attention to detail and able to pick-up on the nuances within the data.

Skills and Qualifications

We want to hear from you if you have:

• Bachelor’s degree, or equivalent professional experience preferred
• At least 2 years of applicable professional experience required; experience in nonprofit finance required
• Proficiency in MS Office Suite, Google Workspace, QuickBooks Online required
• Experience with accounts payable, accounts receivables, payroll and general ledger and reconciliations required
• Expert level experience in Excel and Google sheets preferred
• Experience and/or willingness to learn and use finance platforms (e.g., such as Justworks,Expensify, Melio)
• Able to focus in the face of pressure, deliver against timelines and not be intimidated by tasks/time limitations
• Experience with Slack, Asana, Zoom preferred
• High levels of trustworthiness, discretion, and professional demeanor
• High computer literacy, and tech savviness required
• Experience/Willingness to work across various cultural contexts and communicating across cultural differences
• Availability for some travel, including but not limited to: Navajo Nation (AZ/NM/UT), West Virginia, Texas, DigDeep HQ, and additional locations as needed.
• Understanding of data security best practices preferred.

Compensation and Benefits

At DigDeep, we believe that great work requires a great job. We understand that people thrive with rest and holistic support, which is crucial for our long-term success. We take pride in offering top-notch benefits to our team across the United States, prioritizing their health and wellbeing, as well as providing additional support for our employees' families. If you join us, here’s how we’ll support you in your work:

• Competitive wage to commensurate with level of position
• Generous vacation and sick leave
• 23 weeks paid Parental Leave
• Annual Professional Development Stipend
• Annual Wellbeing Reimbursement
• BrightPlan membership (Financial Wellness Benefit)
• Health Benefits
  • Employee Offering: Medical, dental, vision insurance, 100% employer paid
  • Spouse/Children/Family Offering: Employer covers up to $500 of the monthly cost for medical insurance for spouse/children/family; Employer covers 100% of the cost for dental and vision insurance for spouse/children/family
• One Medical membership
• Life insurance, 100% employer paid
• Work laptop
• Monthly cell phone use allowance
• Monthly internet use allowance
• 15 paid holidays (including one week closure for Labor Day)
• Domestic travel
• 401k retirement plan, with employer match