Administrative Coordinator

Are you interested in making a world of difference in cancer care?

Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.

Who we are:

ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works – Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance.

ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn what it’s like to work at ASCO, click here.

Who we are looking for:

ASCO is in search of a high-performing and talented Administrative Coordinator to join our Professional Development Department. In this integral role, you will provide administrative support and coordination to the department Vice President, leadership, and teams while contributing to departmental goals.

If you are looking for a position to utilize your administrative and logistical coordination skills, have excellent communication skills, and are passionate about supporting a mission-driven organization, then we want to hear from you!

This position is hybrid with a primary location in Alexandria, VA. We anticipate the hire to be onsite approximately 2-3 days per week.

Responsibilities

• Provide administrative support to the Vice President and Department leadership, including scheduling, expense report preparation, reconciliation of department credit card transactions, and customer inquiry responses
• Serve as department onboarding logistics coordinator and collaborate with the onboarding manager to ensure a welcoming and efficient introduction to department
• Facilitate and execute department shipping and supply needs through team collaboration, effective communication, and accurate record keeping
• Partner with project teams and volunteer navigator teams to facilitate the processing of invoices and expense reports for volunteers, award recipients, faculty, and vendors
• Support the contracting needs of the Department by uploading contracts, monitoring progress to signature, and tracking renewals and termination
• Coordinate and prioritize budget input and monthly reports, contract processing for new and existing vendors and consultants through the internal contracts database system, and processing invoices and expense reports
• Support and coordinate the planning and delivery of Professional Development in-person meetings and activities
• Regularly communicate updates, important news, and project progress to the department through appropriate channels, including maintaining accurate and up-to-date departmental records
• Provide exemplary customer service to our internal and external stakeholders
• Provide select programmatic support across the department as needed

Required Education and Experience

• Bachelor’s degree or equivalent years of work experience and/or training
• 2 – 3 years of customer service experience
• Experience in prioritizing work and multi-tasking, with a strong sense of urgency

Preferred Education and Experience

• Experience in nonprofits, adult learning, education, and/or healthcare
• 1 year of administrative support experience
• Understanding of and ability to apply computer technology to efficiently accomplish tasks inclusive of being proficient in MS Excel, Outlook, Word, PowerPoint, and Adobe

Competencies

• Strong communication skills, including written, with the ability to clearly convey and receive information
• Positive attitude with a “can-do” approach and works with enthusiasm
• Ability to exercises good judgment, selects optimal solutions to problems, and presents well considered alternatives when making recommendations
• Strong interpersonal skills with ability to work well with all professional levels
• Strong organization skills with ability to diligently attend to details and pursue quality in accomplishing tasks
• Excellent time management skills with ability to deliver high standards despite competing priorities and project challenges
• Ability to work well both independently and collaboratively in teams to achieve goals and deliverables
• Ability to utilize feedback to enhance performance
• Ability to respond positively to change, embracing and using and learning new processes, tools, and technology to accomplish goals and solve problems

ADA/Physical Requirements

Must lift up to 10 lbs

Travel

6-10 days/yr

Generous Benefits Package:

• Hybrid Work Environment
• Open Leave Policy
• Paid Family Leave
• 13 Paid Holidays per Calendar Year
• Staff Appreciation Days
• 401(k): 7.5% Employer Contribution
• Medical/Dental/Vision
• Employee Assistance Program
• Fertility and Family Forming
• Healthcare Concierge
• Flexible Spending Account(s)
• Healthcare Savings Account
• Disability and Life Insurance

The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.