Events Associate

Urban Adamah is an educational farm and community center in Berkeley, California that integrates the practices of Jewish tradition, mindfulness, sustainable agriculture, and social justice to build loving, just, and sustainable communities. We provide training programs, educational workshops, and community celebrations for more than 10,000 visitors annually.

ABOUT THE ROLE

The Events Associate will provide critical support for the smooth execution of events on the farm including retreats, celebrations, classes, workshops, services, and performances, with an emphasis on weekend and evening events. This position may be residential with the opportunity to live on the farm in your own 1 BR apartment.

In addition to direct event support, the Events Associate will provide administrative and logistical support to the Retreats and Celebrations Director and the Community and Ritual Director in planning, coordinating, and marketing events.

Cross-Departmental Event Production with a focus on Rentals & Celebrations

• Manage the seamless execution of events and retreats
• Plan and coordinate logistics for events and retreats
• Coordinate onsite activities, staffing needs, event set up and breakdown including furniture, A/V, etc.
• Assist with the creation of Eventbrite and WordPress events in support of Program Associate
• Collaborate on troubleshooting and addressing program shortcomings, whether of a programmatic, management, or administrative nature

Event Administration

• Administer and track contracts, payments, and billing
• Administer and track rental inquiries and collate data
• Ensure program providers/clients are paid or refunded in a timely manner
• Communicate with clients, vendor, and event participants

Support Growth and Development of New Events

• Assist with market research
• Assist with building, maintaining, and utilizing mailing lists
• Assist with creation of marketing materials

Site and Event Management

• Manage and inventory equipment (e.g. A/V, tablecloths, furniture, etc.)
• Manage adherence to space use guidelines following events
• Actively collaborate on site upkeep by providing timely feedback to facilities and farm team and doing ongoing minor site upkeep
• Manage site safety as the lead when solely on site and during weekend/evening longitudinal programming

Support Staff Management

• Manage site hosts—recruit, hire, train, schedule, supervise, evaluate, and troubleshoot to support all events on site

ABOUT YOU

You are passionate about Urban Adamah’s mission and have the background and experience to support your team’s work with Event and Administrative excellence.

You are able to think quickly on your feet and have the interpersonal skills to connect with a diverse array of individuals or support the smooth orchestration of large group events with multiple teams. You take pleasure in helping people to feel welcome and cared for, and you have the attention to detail and personal motivation to make administrative work flawless and comprehensive.

We are open to applicants with varying levels and types of experience, provided that the applicant displays the skills required to successfully execute the job described above. You might be a good fit if you possess/demonstrate the following.

COMPETENCIES AND STRENGTHS

Administrative & Organizational Excellence

• Self-starter: You thrive in environments where you get to hold the operationalization of your assigned workload
• Excellence in organization: You are highly organized, able to track and execute on multiple projects and tasks simultaneously, and are detail oriented
• Prioritizing: You are comfortable maintaining multiple channels of communication (text, email, phone, Slack) and independently managing your workflow to keep projects on track
• Tech-savvy: you are very comfortable with Google Suite, Microsoft Office Suite, Slack, Asana, and database systems like Salesforce (knowledge of additional tech systems is a bonus)

Self-Awareness & Partnership:

• Ownership: You take broad responsibility for your work and approach tasks and priorities with a critical mindset
• Openness: You regularly seek, incorporate, and share new information and feedback
• Balanced: You demonstrate a good balance of self-confidence and humility, able to name and make the most of your strengths, and open to feedback that will lead you to grow and develop as a professional
• Commitment to diversity, equity, and inclusion: you value the diversity of insight, perspective, and experience brought by people from diverse backgrounds. You are committed to reflecting on and addressing inequities stemming from privilege and oppression in your community

Customer Service, Communication, & Collaboration:

• Possess strong interpersonal skills: You communicate and collaborate well with a range of colleagues and other stakeholders
• Collaborative: You enjoy learning from and with talented colleagues, and are excited to be part of the success of the whole organization
• Customer service oriented: You appreciate the powerful impact of providing prompt responses to support inquiries, meeting people’s needs proactively, and treating staff and other community members with respect and care

Strategy & Problem Solving:

• Adept at planning: You think ahead and can plan for projects or tasks several months in advance
• Problem solver: You enjoy problem solving, seeing it as an opportunity to connect with and support others and the organization
• Analytical: You are a critical thinker with a high level of analytical/interpretive thinking and problem-solving skills.

EXPERIENCES THAT COULD LEAD TO YOUR SUCCESS

• Relevant experience in either for or not-for-profit environments.
• Customer-facing experience in hospitality or retail environments.
• Administrative experience managing spreadsheets, email volume, or data sets

PHYSICAL DEMANDS OF THE POSITION

The physical demands listed below are representative of those that must be met by an employee in this position. Some accommodations may be made to enable people with disabilities to succeed in the role:

• Typing, writing, reading, hearing, and speaking
• Standing and walking for several hours, as well as sitting, squatting, crawling, climbing, and lifting up to 40 lbs.