Law and STAY FLY Coordinator

Position Title: Law and STAY FLY Programs Coordinator

Reports To: Law and STAY FLY Programs Manager

Community: Santa Clara County

Office Location: Milpitas, CA (up to 50% hybrid role of in-person and remote)

Compensation: $23.04/hourly, generous benefits package

Status: Full-time, non-exempt

About Fresh Lifelines for Youth

Fresh Lifelines for Youth is an award-winning non-profit whose mission is to partner with youth to unlock their potential, disrupt the pipeline to prison, and advance justice in California and beyond. By 2030, through partnering with young people, communities, and systems, FLY will contribute to the fight for equity and justice by taking concrete steps to dismantle California’s pipeline to prison, equip 30,000 youth to transform their lives and create meaningful opportunities for them to live healthy, free, and productive lives. For more information about Fresh Lifelines for Youth, please visit: www.flyprogram.org

Law and STAY FLY Programs Coordinator - Position Summary

The Law and STAY FLY Programs Coordinator supports all functions of running an effective and efficient Law Program and STAY FLY Program in Santa Clara County, which includes assisting in volunteer recruitment, coordinating for events, managing data entry, and leading the facilitation of FLY’s law-related education curriculum at program sites.

Position Responsibilities

Manage Intake of Youth Referrals for the Law-Related Education (LRE) & STAY FLY Program

• Process new youth referrals into the LRE & STAY FLY program throughout the program year, including contacting 90% of youth referred within 72 hours.
• Create clear communication lines with referral providers to expedite referral process and generate/maintain positive relationships with referral sources such as school staff, families, public defenders, juvenile probation officers and other community partners
• Exercise independent judgment and discretion to accept the appropriate youth into the LRE program each semester
• Responsible for organization and data entry of all referrals into internal database, Efforts to Outcomes (ETO)

Coordinate the Preparation of Supplies for Program Sites, Events and Trainings

• Organize and coordinate logistics for program training, workshops, field trips, and events, including purchasing supplies and snacks, reserving rooms and event venues, preparing and transporting materials, and ordering meals
• Provide ongoing support for volunteer facilitators in terms of supplies and call logs
• Manually track all aspects of event execution in planning spreadsheets, as well creating event flyers prior to events and trainings, as needed.
• Complete necessary post-event data entry into our ETO database
• Manage and organize youth/young adult liability waivers, medical binders, volunteer paperwork and ensure paperwork is up to date and physically with the team at each event—in case of youth emergencies
• Transport youth to and from designated program events and activities, as needed

Coordinate Volunteer Recruitment in collaboration with the Law Program Site Manager

• Assist the Law Program Site Manager in preparing all presentations for volunteer recruitment, including attending presentations, providing information to potential volunteers regarding the Law Program, and networking to increase volunteer recruitment as needed
• Coordinate, schedule, and participate in volunteer facilitator interviews, including providing packets/paperwork to Law Program Site Manager and Programs Manager prior to interview
• Process all volunteer clearances within 72 hours of volunteer interviews, including updating Site Manager and Program Manager on clearances statuses

Provide General Programmatic and Administrative Support

• Facilitate LRE Curriculum at various program sites
• Maintain, enter and update all necessary information into FLY’s ETO database, Google Drive, and Dropbox folders ensuring accuracy, as assigned (program enrollment, program attendance, volunteer and youth paperwork, volunteer efforts etc.)
• Generate attendance reports for Law Program Site Manager, Program Manager and external stakeholders, as needed
• Support with administration work, such as case filings and reimbursements.

Position Requirements

The ideal candidate will have a deep commitment to equity, social, racial, and economic justice. They will havethe ability to build rapport, strong organizational skills and have the ability to project manage to deliver high quality services for youth. The candidate will believe in FLY’s vision and mission and will resonate with FLY’s values: accountable, dedicated, respectful, equitable and just, loving, innovative, hopeful, and youth-centered.

Core Competencies: Skills and behaviors that FLY expects and develops all staff to exhibit across all positions at various levels of proficiency (early stage, intermediate and advanced)

• Cultural Responsivity: Demonstrates an openness and commitment to equity, justice, and belonging. This includes being aware of one’s own bias and privilege, building an understanding of systems of oppression, and valuing diverse perspectives; you take actions to learn and contribute to an environment that creates power-sharing, access, and opportunity within our community.
• High Quality: The ability to own your work, be accountable, and take initiative to produce high-quality results. This includes setting and achieving standards that demonstrate a high level of care and commitment to our mission, our population, our colleagues and our partners.
• Collaboration: The ability to work effectively within a team and intentionally across teams to contribute to FLY’s mission and agency goals. When working with others, you exercise your strengths and build on the strengths of others.
• Communication: The ability to convey information effectively with consideration of the situation and audience. This includes communicating clearly with people of different backgrounds and cultures in which you demonstrate self-awareness, empathy, and active listening.
• Problem Solving: Applies critical thinking to problem solving that considers multiple perspectives and actively identifies creative solutions to address individual and systemic challenges.
• Adaptability: The ability to adapt and respond to change effectively. This includes engaging in continuous learning, maintaining a solutions orientation, and proactively seeking opportunities to be supportive of change that best serves our mission.