Accounting Specialist

Background

Catholics for Choice (CFC) — which serves the pro-choice Catholic majority — was founded in 1973 to encounter, educate, and embolden people of faith who support reproductive freedom.

General Summary

Catholics for Choice seeks a qualified professional to serve as our Accounting Specialist. The Specialist is an integral member of our Finance & Shared Services Department, supporting a scaling organization during a period of growth. This role will initially report to the Vice President of Finance & Shared Services. The Account Specialist's role involves managing the daily tasks of accounts receivable, accounts payable, and other financial and administrative operations supporting CFC's finance function, a 501(c)3 nonprofit organization. This role will also support financial processes and technology change management efforts, which the Vice President of Finance and Shared Services will lead.

Catholics for Choice is looking for individuals who are passionate about our mission. Please familiarize yourself with our messaging and programs before applying. If you do not fully support the pro-choice movement, this role is not suitable for you. We welcome applicants from different religions and secular backgrounds to apply, as we are all affected by the Catholic hierarchy's religious overreach. There is no ‘perfect’ candidate for this role. We seek dedicated and passionate individuals who want to make a difference, and we know not everyone will have all the qualifications identified below.

Responsibilities

Budget & Reforecast Preparation

• Supports the Leadership Team and program leaders in developing a comprehensive annual plan and budget that includes all necessary program details.
• Works with the Finance & Shared Services Manager to monitor and track grants, project expenses, and revenues. Supports monthly budget reconciliation, generates updated budget reports, and monitors the budget to actuals.
• Supporting the Finance Team in maintaining project budgets, helping staff to read and understand financial reports, and managing programs based on financial data.
• Assist the Finance Manager in producing budgets for grant proposals in collaboration with program leaders, the Development Department, and the Vice President of Finance & Shared Services.

Grants, Contracts & Closing Management

• Supports colleagues in developing financial grant materials, including program and project budget projections.
• Supports the Finance Manager in working with our outsourced accounting firm to do the following:
• Month-end reconciliation of assigned balance sheet accounts.
• Reconciling bank accounts and credit card statements, including preparing related journal entries.
• Standard month-end and year-end close journal entries by maintaining records and files.
• Calculates and maintains support for monthly accruals.
• Maintains prepaid journal entries and supports for monthly balances.
• Maintains accounting systems to track restricted and project-related funds accurately

AP/AR Management

• Updates and maintains vendor databases and contracts tracking schedule, including confirming payment instructions.
• Processes contributions, invoices, and deposits in Intacct.
• Processes accounts payable using Bill.com.
• Draft vendor and supplier contracts, routing for execution, and filing in appropriate folders.
• Processes and maintains documentation of grants and restricted donations, including grant management/monitoring expenditure (spending down) of grants and financial reporting on the allocation of grant money.
• Supports corporate credit card program.
• Processes employees' expense reports and related reimbursements.
• Tracks online donations to ensure all contributions are deposited and recorded correctly in Intacct.
• Monitors remote checks received and deposited and records them in Intacct appropriately.
• Maintains a list of donor information required for 990 purposes.
• Maintains fixed asset schedules, including tracking additions and calculating depreciation annually.
• Recommends, implements, and ensures internal controls and processes are in place to monitor and protect the organization’s assets.
• Maintains lease accounting adjustments.
• Other duties as assigned by the Vice President of Finance & Shared Services.

Financial Reporting and Technical Training

• Supports the Vice President of Finance & Shared Services and Finance Manager in monitoring and analyzing accounting data and variance analysis on budget vs. actual results.
• Supports the preparation of monthly and quarterly financial and ad hoc management reports for Senior Staff and the Board under the direction of the Vice President of Finance and Shared Services.
• Enforces proper accounting methods, policies, and principles.
• Drafts maintains, and updates Sage Intacct and Bill.com training instructions.
• Conducts regular training (existing and new hires) on CFC’s accounting and payroll systems, policies, processes, tools, and resources.

Payroll, Audit & Compliance

• Monitors and supports semi-monthly payroll to keep payroll records and documentation current.
• Manages employee records in the payroll system as necessary for semi-monthly payroll.
• Coordinates Paid Open Leave and payroll administration.
• Oversees payroll time and attendance system.
• Reconciles all payroll and benefits accounts.
• Helps with other tasks related to maintaining CFC’s 403(b) plan.
• Prepares documents and manages annual workers’ compensation audits.
• Supports issuance of W2s and 1099s.
• Reimbursement request validation and processing includes that reimbursement requests meet established guidelines and policies.
• Prepares reports to help with payroll processing compliance.
• Responsible for payroll/unemployment state filing issues, tax payments, and compliance.
• Assists with the annual audit, including preparing and gathering documents requested by external auditors.

Qualifications

• Bachelor's degree in finance, Accounting, or related fields is preferred, but relevant professional experience will be welcomed in lieu of a degree.
• 2+ years’ experience of relevant professional experience.
• 2-3 years supporting payroll processes.
• Professional experience using Bill.com, Emburse, and Sage Intacct.
• Proficient with Microsoft Office Suite.
• Ability to produce high-quality materials in short timeframes and manage several projects simultaneously.
• Strong organizational, critical thinking, and analytical skills.
• Strong interpersonal and communication skills.
• Ability to appreciate and contribute to an environment that values integrity, adaptability, reliability, collaboration, a commitment to learning, and a sense of humor.
• Dedication to accuracy and superior attention to detail.
• Experience with c3/c4 accounting preferred.

Compensation & Total Rewards

• The salary offered for this position is $75,000. At CFC, we have a modified lockstep base compensation system to ensure equal pay for all employees. As a result, we do not negotiate salaries, as all specialists in the organization receive the same base salary.
• CFC’s generous employee benefits include:
  • 100% paid medical, dental, and vision insurance for life and long-term disability insurance for CFC employees.
  • 403(b) Plan with employer contribution (4%) after one year.
  • Paid family and medical leave of up to 12 weeks.
  • Paid parental leave up to 16 weeks.
  • An open leave policy that requires team members to take at least five weeks off each year, in addition to paid holidays and office closures.
  • 13 paid holidays per calendar year.
  • Paid time off during end-of-year office closures (December 23-31); and
  • 36-hour workweek.

Location

This position will be based in Washington, DC, and will work in person on a hybrid model (2 days in the office, three days working from home).

Catholics for Choice is proud to be an Equal Opportunity Employer. Our core values include providing a work environment free from discrimination and harassment. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, HIV status, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected by federal, state, or local law.