Grants, Compliance and Financial Reporting Officer

The Grants, Compliance, and Financial Reporting Officer plays a key role in ensuring the organization's financial integrity and compliance with its grants. This position monitors grant budgets, reports donor financials, and complies with funding agreements. It requires a detail-oriented professional supporting financial oversight while working in a lean structure. The officer reports to the Head of Finance and administration.

Essential Functions

1) Grant Budget & Financial Management

• Develop, track, analyze, and manage grant budgets to ensure funds are spent according to donor agreements.
• Support in budget forecasting, reallocation requests, and financial projections for grant funds.
• Provide monthly and quarterly financial grant updates to the Head of Finance (HoF).
• Monitor and report variances between actual expenses and grant budgets, ensuring corrective action if needed.

2) Donor Reporting & Compliance

• Prepare accurate and timely financial reports for donors, ensuring compliance with funding agreements.
• Ensure financial transactions comply with donor requirements (e.g., USAID, EU, foundations).
• Track restricted and unrestricted funding sources, ensuring proper allocation.
• Prepare documentation and assist in external and internal grant audits.
• Support development and review of (sub)grant budgets; provide training and support to partner implementation organizations as needed.

3) Financial Oversight & Internal Controls

• Maintain proper documentation of grant agreements, budget modifications, and financial records.
• Ensure that grant expenses align with organizational policies and donor guidelines.
• Work with program teams to ensure eligible and allowable expenses are allocated to grants.
• Develop grant reconciliation reports to support month-end and year-end financial close.

4) Administrative & Finance Support

• Assist with payroll allocations related to donor-funded projects.
• Work with project managers to train and strengthen financial literacy regarding grants.
• Support the Head of Finance in funding proposal development and budget submissions.
• Maintain a grant compliance calendar, ensuring all deadlines for reporting and audits are met.

Benefi t Highlights

• Global Strategic Organization: Join a leading global organization dedicated to the sustainable eradication of hunger, malnutrition, and extreme poverty.
• Inclusive Work Environment: Work in a diverse and inclusive environment that values personal and professional growth.
• Competitive Compensation: salary aligned with experience and an attractive benefits package.
• Professional Development Opportunities: Access training programs and career advancement opportunities within the organization.

Collaboration Benefits with THP

• Flexible Work Schedules and Arrangements: Adaptable hours to facilitate group communication and peer learning with colleagues in Europe, Africa, and Asia.
• Travel Opportunities: Capacity to travel domestically within Mexico or internationally as required.
• Vacation Days: 12 days, gradually increasing with seniority in the organization, plus official holidays.
• Economic Days: 3 economic days (not considered part of vacation days).
• Family Care Leave: 3 days to care for an immediate family member (parents, spouse, or children).
• Bereavement Leave:
  • 5 days for the passing of an immediate family member (parents, siblings, children, or spouse).
  • 1 day for the passing of a family member.