Accounts Payable Specialist

One-year contract which starts ASAP

Part-Time

Hybrid or remote in New York City, Chicago, Washington D.C. areas

ABOUT RAZOM

Razom, which means “together” in Ukrainian, is dedicated to upholding the principles of the Revolution of Dignity (Maidan) and actively contributing to the establishment of a secure, prosperous, and democratic Ukraine. We achieve this by creating, inspiring, and collaborating on initiatives that motivate people to think, partner and do.

OVERVIEW OF ROLE

You’ll be working jointly with the internal finance team and an outsourced accounting firm. This role is hybrid (open to NYC-tristate area and DC Metropolitan area), with a preference for candidates who can come in 1x/week as needed. The global annual budget of our organization is $25 million.

REPORTS TO

Chief Financial Officer

Key Responsibilities:

• Enter and process vendor invoices, ensuring accurate coding, approval chain, and payment terms.
• Execute payments via payment platforms and banks (including international wire transfers), ensuring proper authorization and segregation of duties.
• Review and process employee expense reports, verifying T&E policy compliance and proper account and project allocations.
• Manage employee credit card accounts and transaction data, including account onboarding, ERP synchronisation and troubleshooting.
• Execute three-way matching and reconciliation of accounts payable and expense transactions and ensure accuracy within the general ledger.
• Optimize the payment cycle and expense reimbursement process to improve efficiency and accuracy.
• Interface with ERP and billing software providers to resolve issues and optimize functionality.
• Proactively communicate with employees, vendors and accounting team to resolve discrepancies and answer inquiries.
• Prepare and assist with accounts payable reports for month-end and year-end close processes, including 1099 records.
• Support compliance with financial policies, procedures, and audit requirements.

Qualifications:

• Bachelor’s degree or a professional qualification in accounting
• At least 2 years of accounts payable experience
• Strong understanding of accounts payable and expense reimbursement processes and best practices
• Proficiency with ERP systems and payment platforms, such as Quickbooks, SAP Concur, bill.com, brex.com and others
• Advanced use of Excel/ Google sheets
• Experience in nonprofit accounting or familiarity with grant-related expense tracking
• Excellent attention to detail and organizational skills
• Ability to handle sensitive information with confidentiality
• Strong communication skills and ability to work collaboratively across departments
• A working knowledge of Ukrainian is a plus, but not required

Compensation:

• $30-38/hour

Hours Per Week:

• 15-20 hours/week, with the possibility of increasing if needed

Razom is an equal opportunity employer. All qualified applications will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age disability, marital status, sexual orientation, gender identity and expression, military status, prior record of arrest or conviction, or current employment status. Razom is deeply committed to diversity, equity, and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We encourage candidates from different backgrounds to apply.